Job Description

Job Summary

The Office Lead will oversee the day-to-day administrative functions of the business office and manage all mail, multiple business units in departments within the MFA. The Office Lead will play a crucial role in ensuring the smooth and efficient operation of the business office, handling mail distribution, coordinating with various departments, vendors, and managing administrative tasks to support the overall functioning of the Medical Faculty Associates ("MFA").

Essential Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.


Manage mail distribution to all departments and vendors and maintain an efficient tracking system of items received and dispersed.

Manage and coordinate supply distribution processes, ensuring timely and accurate delivery

Collaborate with department heads to streamline business operations and improve efficiency

Develop and recommend office policies and procedures to optimize workflow and productivity

Handle budgeting and financial management tasks for the business office

Ensure compliance with all regulatory requirements and standards

Conduct regular checks on supplies needed to operate business at the administrative locations

Open tickets for any equipment that is not functioning appropriately

Complete presentations and create simple spreadsheets

Ensure that all invoices are submitted for payment timely

Act as the point of contact for vendors and building facilities

Manage the Brinks Contract and all contracts associated with the business office

Identify areas for improvement and implement solutions to enhance office operations

Assist Director, Revenue Cycle and Finance and Accounting Department in scheduling administrative meetings

Hold calendar reservations for the conference rooms at 3811 Fairfax, Arlington Location

Facility oversight for items not covered by the landlord

Qualifications

High School Diploma, Healthcare Administration, or related field (preferred)

Excellent communication and interpersonal communication abilities

Proficient in Microsoft Office and other relevant software applications

Detail-oriented and organized, with the ability to prioritize tasks effectively


Education



High School Diploma in appropriate field or an equivalent of training and experience



Experience

3 years' experience of professional experience within a managed care/healthcare environment, to include 2 years' experience involving healthcare.



Competencies



Ability to do math calculations, input data into the computer, and analyze data as requested. Must be able to communicate providing verbal feedback in a professional manner. Must be able to follow and understand instructions and react favorably in all work situations. Must be mentally adaptable and flexible in dealing with a variety of people.

About GW MFA

MFA physicians provide comprehensive patient care, offering one practice for the whole person with 52 medical and surgical specialties. As members of the GW School of Medicine and Health Sciences faculty, MFA providers are teachers and mentors for medical students, residents, fellows, and researchers preserving the rich tradition of academics, research, and healing. In addition to maintaining a closely integrated alliance with The George Washington University and The George Washington University Hospital (GWUH) which is separately owned and operated by Universal Health Services (UHS), the GW MFA has active referring relationships with 12 area hospitals.



The GW MFA's leading healthcare presence in the DC metro region is complemented by a network of community-based practices in DC, Maryland, and Virginia. Given its geographic location in central NW Washington, DC, and proximity to more than 175 resident embassies, the MFA continues to evolve its international clinical outreach.


Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

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