Job Description

We are a small and collaborative organization seeking a Business Office Coordinator to join our team based in our Birmingham, AL office. We're looking for someone who enjoys keeping things organized, supporting a team, and making sure day-to-day operations run smoothly. This role helps with a variety of administrative and business tasks for our Survey and Lakewood businesses. The ideal candidate is detail-oriented, comfortable learning new systems, and happy to jump in wherever needed. If you like having your hands in many different parts of the business and enjoy helping things run behind the scenes, this could be a great fit.

Key Responsibilities

Maintain monthly rent payments and tracking for Assisted Living Facilities. Maintain and organize employee personnel files. Process new hire documentation, including background checks and I-9 verification. Use QuickBooks for basic financial and billing tasks. Utilize Microsoft Office Suite to create and manage documents and spreadsheets. Create, format, and compile reports into eBook/Adobe format. Schedule and coordinate site visits for internal teams and external partners. Proofread reports and documents for accuracy and professionalism. Manage multiple tasks and deadlines with strong attention to detail. Support general office operations and perform additional responsibilities as needed.
Qualifications

High school diploma or equivalent work experience. 1-3 years of experience in office administration, operations support, HR support, or similar role. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). Experience with QuickBooks or similar accounting software preferred. Familiarity with Adobe tools (such as Acrobat) for document formatting. Strong organizational skills with the ability to juggle multiple priorities. Excellent attention to detail and communication skills. Ability to maintain confidentiality and handle sensitive information appropriately.
Job Type: Full-time

Expected hours: 40 per week

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance
Work Location: In person