Job Description

Bryant School District

Business Manager

Department:

District Administration

Job Status:

Full Time

FLSA Status:

Exempt

Reports To:

Superintendent of Schools

Grade/Level:

Certified or Classified

Amount of Travel Required:

Varies

Job Type:

Regular

Positions Supervised:

Business Office staff

Work Schedule:

240-day contract. While most job responsibilities are during the day, some night activities, such as attendance at school board meetings, are required.

POSITION SUMMARY

The Business Manager is responsible for all operations in the district Business Office.

ESSENTIAL FUNCTIONS

Direct all financial accounting systems and functions. Ensure full compliance at all times with state financial systems procedures and coding requirements in the operation of the District accounting systems and activities. Ensure full compliance at all times with all federal, state, local, and district laws, rules, guidelines, and policies/procedures in the areas of financial management, accounting, and internal controls. Oversee all deposits, in the manner prescribed by law, of all money received by the schools. Provide all necessary financial information for the preparation of the annual budget. Administer the annual budget as approved by the superintendent and the school board. Provide periodic budget performance reports to district administrators, principals, and department heads to aid in budget management at the school and department level. Keep the superintendent informed on all business affairs of the school district and recommend changes and improvements which need to be made. Prepare monthly financial statements for the superintendent and the school board. Supervise the financial operation of the district including, but not limited to, salaries, operations, issuance of bonded debt, debt service, capital outlay, federal funds, food service funds, grants funds, and activity and athletic funds. Recommend all personnel needed to perform the functions of the Business Office. Supervise the maintenance of all records concerning employee leave accumulation and usage. Conduct annual performance evaluations of all Business Office personnel. Monitor financial procedures and activity of outside support organizations affiliated with the district. Provide at least minimal levels of training in financial policies and practices for appropriate district personnel as needed. Verify specific employee compensation rates and supervise the preparation of annual employment contracts and contract addendums as required. Ensure compliance with all financial reporting requirements. Prepare and submit periodic reports to IRS, Dept. of Finance and Administration, AR Department of Education, Arkansas Teacher Retirement System, and other agencies as required. Serve as district financial coordinator for E-Finance and maintain appropriate certifications as required. Verify the balancing and distribution of annual W-2's to district employees and file subsequent required reports to the IRS and the Social Security Administration. Supervise the preparation and submission of monthly use tax reports. Attend and represent the district at community, state, and professional meetings as assigned. Prepare and submit facilities reimbursement claims to the state. Conduct fiscal year end processing and reporting. Report to the proper authorities any cases of suspected child endangerment, neglect, or abuse. Report suspected bullying to building principal or designee as required by Arkansas law and district policies. Adhere to all policies of the District. Perform other duties as assigned by the Superintendent.

POSITION QUALIFICATIONS

Competency Statement(s)

Accountability - Ability to accept responsibility and account for his/her actions. Accuracy - Ability to perform work accurately and thoroughly. Adaptability - Ability to adapt to change in the workplace. Analytical Skills - Ability to use thinking and reasoning to solve a problem. Applied Learning - Ability to participate in needed learning activities in a way that makes the most of the learning experience. Business Acumen - Ability to grasp and understand business concepts and issues. Coaching and Development - Ability to provide guidance and feedback to help others strengthen specific knowledge/skill areas. Communication, Oral - Ability to communicate effectively with others using the spoken word. Communication, Written - Ability to communicate in writing clearly and concisely. Customer Oriented - Ability to take care of parent, student, and patron needs while following district procedures. Decision Making - Ability to make critical decisions while following district procedures. Delegating Responsibility - Ability to allocate authority and/or task responsibility to appropriate people. Detail Oriented - Ability to pay attention to the minute details of a project or task. Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type. Empathetic - Ability to appreciate and be sensitive to the feelings of others. Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards. Financial Aptitude - Ability to understand and explain economic and accounting information, prepare and manage budgets, and make sound long-term investment decisions. Friendly - Ability to exhibit a cheerful demeanor toward others. Goal Oriented - Ability to focus on a goal and obtain a pre-determined result. Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace. Initiative - Ability to make decisions or take actions to solve a problem or reach a goal. Leadership - Ability to influence others to perform their jobs effectively and to be responsible for making decisions. Loyal - The trait of feeling a sense of duty to the employer. Management Skills - Ability to organize and direct oneself and effectively supervise others. Presentation Skills - Ability to effectively present information publicly. Organized - Possessing the trait of being organized or following a systematic method of performing a task. Reliability - The trait of being dependable and trustworthy. Responsible - Ability to be held accountable or answerable for one's conduct. Self Motivated - Ability to be internally inspired to perform a task to the best of one's ability using his or her own drive or initiative. Strategic Planning - Ability to develop a vision for the future and create a culture in which the long range goals can be achieved. Working Under Pressure - Ability to complete assigned tasks under stressful situations.

SKILLS & ABILITIES

Education:

Bachelor's Degree (four year college or technical school) Required, Field of Study: Accounting or Business Administration

Master's Degree Preferred, Field of Study: Accounting or Business Administration

Experience:

Experience in accounting with experience as a school business manager preferred.

Computer Skills:

Shall be able to demonstrate an acceptable level of proficiency with computers and programs associated with the position.

Certifications & Licenses:

Certification as a Certified Public Accountant (CPA) preferred. Certification from Certified Arkansas School Business Official (CASBO) preferred.

Other Requirements:

1. Successful completion of pre-employment background checks.

2. Appropriate personal and professional conduct at all times around students, staff, and the general public.

PHYSICAL DEMANDS

N (Not Applicable)

Activity is not applicable to this position.

O (Occasionally)

Position requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently)

Position requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly)

Position requires this activity more than 66% of the time (5.5+ hrs/day)

Physical Demands

Stand

F

Walk

F

Sit

F

Manually Manipulate

F

Reach Outward

F

Reach Above Shoulder

O

Climb

O

Crawl

N

Squat or Kneel

O

Bend

O

Grasp

F

Speak

C

Lift/Carry

10 lbs or less

F

11-20 lbs

F

21-50 lbs

O

51-100 lbs

N

Over 100 lbs

N

Push/Pull

12 lbs or less

F

13-25 lbs

O

26-40 lbs

O

41-100 lbs

N

Other Physical Requirements

Vision (Near, Distance, Color, Peripheral, Depth) Sense of Sound - Ability to carry on normal conversations and communicate by telephone.

WORK ENVIRONMENT

Most job responsibilities for this position are performed in an indoor school environment that is temperature controlled (heated and cooled) according to the season. Noise levels are mostly low to moderate.

Job Type: Full-time

Pay: From $88,000.00 per year

Benefits:

Dental insurance Employee assistance program Health insurance Life insurance Paid time off Parental leave Retirement plan Vision insurance
Work Location: In person