Job Description

Overview: The College of Engineering Dean\'s Office is seeking a professional and highly-motivated full-time Business Assistant III with knowledge and related experience to coordinate business functions for the college. The successful candidate will initiate, complete, and facilitate scholarship and tuition waiver application, as well as financial, personnel, travel, and other functions as assigned. This position will report to the Financial Officer for the College of Engineering, but work closely with the other business services team members and other staff throughout the college. Responsibilities:

• Coordinates with departments to process tuition waivers for the College of Engineering.
• Ensures scholarships are reconciled for the College.
• Provides support to the Financial Officer.
• Develops and maintains spreadsheets to track information for items such as tuition waivers, scholarships, etc.
• Evaluates monthly financial reports for dean\'s office in conjunction with the Financial Officer.
• Attaches receipts and process p-card transactions for dean\'s office staff.
• Performs human resource functions, including payroll, job postings, hiring hourly workers, and processing employment action forms for all benefited jobs in the College of Engineering.
• Initiates and reviews travel authorizations and reimbursements for dean\'s office and other college departments. Can help make travel arrangements such as lodging, flights, etc.
• Understands and implements current USU employment policies.
• May provide coordination of documents required for business transactions.
• Serves as backup for other college departments as needed in areas including payroll, travel, and student hiring.
• Helps create new indexes and fund codes as needed.
• Performs miscellaneous job-related duties as assigned.

Disclaimer: This job description has been designed to indicate the general nature and level of work performed. It is not intended to be an exhaustive list of all responsibilities, duties and skills required of employees assigned to the job. Qualifications:
Minimum Qualifications

• Six years of related work experience; or an associate degree/technical training plus four years of related work experience; or a bachelor\xe2\x80\x99s degree in a business field plus two years of related work experience is required.

Preferred Qualifications

• Competent in the use of computer programs including Microsoft Office (i.e., Excel, Outlook, Word).
• Working knowledge of Banner, Argos, AggieTime, ServiceNow, Aggie Handshake, and iCIMS.
• Experience with USU scholarship and tuition waiver awarding.
• Experience with USU policies and procedures, particularly in regards to travel.

Knowledge, Skills, and Abilities

• Knowledge of accounts payable procedures.
• Knowledge of accounts reconciliation and ability to reconcile accounts.
• Knowledge of methods, practices, and terminology used in preparing and maintaining financial and statistical records/reports.
• Knowledge of purchasing policies and practices for a public institution.
• Skilled with computer programs, including spreadsheets, relational databases, and statistical packages.
• Skilled with basic office equipment, including printers, copiers, and telephone systems.
• Good organizational skills.
• Ability to handle sensitive and confidential business data and personal information.
• Ability to work without supervision.
• Knowledge of University policies and procedures.
• Excellent customer service skills.

Required Documents:
Along with the online application, please include:

• Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under \xe2\x80\x9cResume/CV"
• Name and contact information for 3 professional references to be entered into Candidate Profile

Please be prepared to answer the following questions during the application:

• Please describe how your education and work experience aligns with the responsibilities and qualifications for this position.
• Please tell us your experience with providing excellent customer service
• Please tell us your experience managing a wide variety of tasks and how you stay organized

**Document size may not exceed 10 MB.**

Advertised Salary: Minimum $40,000; Commensurate with experience, plus excellent benefits ADA: Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. College/Department Highlights:
For more information about the College of Engineering, please visit: https://engineering.usu.edu/. University Highlights:
Founded in 1888, Utah State University is Utah\xe2\x80\x99s premier land-grant and space-grant university, with a strong commitment to excellence, access, and inclusion. USU serves approximately 27,500 students throughout the state at three residential campuses, eight statewide campuses, and 23 education centers. USU Online has served students from all 50 states and 55 countries for over 25 years, and USU Extension provides outreach and service to all counties in Utah.


As a land-grant university, USU engages communities and empowers people to lead successful lives of involvement, innovation, and impact. As an R1 research institution, USU provides a high-quality undergraduate and graduate education at an affordable price. Washington Monthly has consistently ranked USU in the top 10 among public universities for contribution to social mobility, research, and public service.


Utah State is committed to cultivating a diverse, equitable, and inclusive community where different perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Learn more about USU.


The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university\xe2\x80\x99s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu.


About the Region
U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU\xe2\x80\x99s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute\xe2\x80\x99s 2022 ranking for best-performing small cities in the nation.

• 
  updated 7/2023

Notice of Non-discrimination: In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.
The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU\xe2\x80\x99s non-discrimination policies:


Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266
Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266
Mailing address: 5100 Old Main Hill, Logan, UT 84322 For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact: U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

• updated 09/2023