Job Description

Job Overview

We are seeking a dynamic and highly organized Business Administrator to join our church staff! In this vital role, your energetic approach and exceptional organizational skills will help foster a productive environment, support collaboration within the church organization especially with Valley Christian Preschool, and enhance overall financial and personnel procedures. This position offers an exciting opportunity to showcase your multitasking abilities, manage administrative tasks with precision, and create a hospitable space for all. Detailed duties and skill available upon request.

Duties

Handle bookkeeping and basic accounting tasks using QuickBooks to track expenses, process invoices, and maintain financial records accurately Support human resources functions such as onboarding new employees, maintaining personnel files, payroll processing, and providing proper tax filing documents to employees and contract service providers Coordinate vendor management activities, including procurement, invoicing, and maintaining positive relationships with service providers Organize filing systems--both digital and physical--to ensure easy retrieval of documents and compliance with record-keeping standards Handle all facets of employee compensation based on information from Personnel Committee and the Valley Preschool Director Assure adherence to church policies regarding use and protection of church assets including church insurance, office equipment contracts, and criminal background checks. Prepare financial reports including month end balances, quarterly giving statements, financial statments for the General Fund, Property Fund, Mission Endowment Fund and Valley Foundation Assist in accumulating budget data and formalizing budget documents for church leadership boards Ensure postage and office supplies are available and properly tracked Support daily office operations in collaboration with the Publications and Office Administrator, including front desk responsibilities, multi-line phone systems, and greeting visitors with professionalism and warmth

Desired Skills: (listed top down)

Advanced computer software skills, including the Internet and Microsoft Outlook (or equivalent), and database management programs Detail-orientation, accuracy, and the ability to clearly and accurately communicate detailed information orally and in writing, and be aware of and meet various reporting deadlines. Function as a member of a work team. Operate office machines and equipment Exceptional interpersonal skills including the ability to maintain confidentiality, express self clearly and with confidence, be responsive, provide advanced customer service skills and effectively deal with public, staff, and church officers on the telephone, over digital communications, or in person. Manage time and information in an environment with multiple interrruptions Writing, data posting, editing and proofing documents and reports Work independently and make noncritical decisions in the absence of specific directions. Demonstrated ability to handle vendor relationships and manage budgets effectively

Required Education/Certification/Skills:

(years of experience included; skills listed top down):

Knowledge of accrual basis accounting and bookkeeping procedures Computer skills (Microsoft Office, Excel) 10-key by touch 2 years of bookkeeping/accounting experience, which includes the role of a full-charge accountant utilizing a medium-size financial system such as Quick Books High school diploma with accounting coursework (required) Bondable

Equipment/Machines Necessary to Perform this Job

:

Working knowledge of a computer, various software programs (Microsoft Office software and database systems), copier, printers, fax machine, folding machine, security monitor, and multiline voice-messaging telephone system is required.

Join us as a Business Administrator where your proactive attitude will make an impact on our organization, day in and day out! We value energetic professionals who thrive in fast-paced environments and are eager to contribute their skills toward creating an organized, welcoming workplace. This paid position offers a chance to develop your career while supporting a vibrant team dedicated to their mission as a church and as a preschool.

Job Type: Part-time

Pay: $36,000.00 per year

Expected hours: No more than 20 per week

Benefits:

Flexible schedule Health savings account Paid time off Professional development assistance
Work Location: Hybrid remote in Portland, OR 97225