Job Description

Bureau of Elections Administrative Clerk must be able to coordinate with the County Clerk and Chief Deputy Clerk on all aspects of the election process.

Responsibilities:

Help training of poll officials. Polling location preparation/scheduling. Helps care for and maintain electronic voting machines, tubs, ballot boxes, voting machine. Keys and memory voting machine memory cards. Schedules voting machines for delivery and pick up. Helps organize voting machines for certification and helps in the process of testing voting machines for functionality. Determine voter precinct/district assignments. Assist with preparations for absentee by mail and early voting in person voting. Help assist with preparations for absentee by mail and early voting in person voting. Able to read, understand and implement NM Statues. Assists voters and performs routine maintenance of the voter file. Be certified to help in the certification of voting machines. Required to assist and work with the public and co-workers in all aspects of the Clerk's Office including but not limited to answering phone calls, issuance of marriage licenses, real estate filings and scanning documents.
Attend job related meetings, and perform other duties as assigned.

Physical Function:

Helps load and unload voting materials such as tubs, ballot boxes and other supplies. 10 to 25 or 20 to 50 lbs. Help organize machines for test voting; help test voting machines for certification. Standing for long periods of time during certification process. Travel to polling locations for inspection of the site. Travel to polling locations on Election Day to help with voting issues or take supplies. Standing-making presentations; filing Walking as needed to other departments, warehouse, inspection of polling location. Sitting for many hours in front of a computer Carrying voting supplies, ballot boxes, voting booths, stacks of ballots, trays of absentee ballots and envelopes Crouching, filing, and retrieving items from lower drawers/shelving.

Working Conditions:

Work irregular hours during preparation for Election.


In and out of the heat and cold to the warehouse, in and out of polling locations.


Long hours that require intense concentration to detail when preparing for an election.


Work for more than 16 hours or more on Election Day.


Must deal with voters who are not satisfied with some aspect of the election process.


May have to drive in less-than-ideal road conditions.

Operations Manager top skills & proficiencies:

Must be self-motivated, attentive to detail and possess multiple computer skills. Work alone, with or without direction, with one or two people, or with the public. Attend job-related training and meetings throughout the state. Planning and problem resolutions. Effective oral and written communication skills. A good understanding of all laws pertaining to Elections. Good interpersonal skills when working with the public, elected officials, office personnel, and most importantly voters.

Preferred Knowledge:

Election processes

Preferred Experience:

Must have a valid New Mexico driver's license, must be insured for liability purposes.


Must have High School Diploma or GED.


Two (2) years of progressively responsible experience in elections, precinct work.


One season of running a polling site on election day.


One season of running absentee or early voting.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or logical assignment to the position.