Job Description

Botanic Gardens Events Assistant (Seasonal) JOB TITLE: Botanic Gardens Events Assistant CLASSIFICATION: Non-Exempt Seasonal DEPARTMENT: Botanic Gardens SUPERVISOR: Events Coordinator SALARY: $15.00 per Hour
GENERAL JOB DESCRIPTION The seasonal Events Assistant assists with the staging, use, and cleanup of Botanic Gardens facilities for event rentals, many of which take place evenings and weekends. This includes assisting in set-up, tear-down and cleaning before and after events, including staging and storage of tables, chairs, audiovisual equipment, linens, plants, and flowers. The Events Assistant cleans floors, windows, and provides other necessary inputs to ensure that events are successful and consistent with the quality of Cheyenne Botanical Garden standards. The Event Assistant may also be called upon to complete simple gardening and landscape maintenance tasks such as watering, weeding, deadheading, and planting. It requires a high level of communication skills with people of all ages and backgrounds.
PRIMARY DUTIES AND RESPONSIBILITIES

• Assists in set-up, tear-down and cleaning before and after events, including staging and storing tables, chairs, audiovisual equipment, linens, plants, and flowers. Cleans floors, windows, and ensures that spaces are ready for events well before the start of the event.
• Reviews event layout with the Events Coordinator and ensures that the intent of the layout is understood so it can be executed as intended.
• Assists with private events to ensure safety, cleanliness, and client adherence to Botanic Gardens policies.
• Locks and secures building when events are complete.
• Assists in maintaining equipment such as audiovisual systems, carts, and furnishings and promptly notifies Events Coordinator of any need for repair or malfunction.
• Promote a safe environment and enforce City and Botanic Garden policies and regulations.
• Perform related duties and responsibilities as required.
• Assist the public in a cordial and helpful manner

SECONDARY DUTIES AND RESPONSIBILITIES

• Perform other duties and responsibilities as required.

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to perform manual labor for extended periods of time.
• Ability to understand written or verbal instruction; ability to resolve any doubt or confusion in instructions or directives.
• Ability to be punctual in arriving for work.
• Ability to make observations.
• Ability to read, write, and communicate with others.
• Ability to make sound decisions.
• Ability to maintain effective working relationships with those contacted in the course of work, including City officials, employees, clients, and the general public.

QUALIFICATIONS FOR THE JOB Required:

• Experience working with volunteers preferred but not required
• Basic computer skills including experience with word processing software
• Experience in working closely and effectively with people of all types
• Special consideration will be given to applicants that have a high level of energy, creativity, people skills, and experiences in dealing with the public, working in public gardens, museums, schools, working with youth, gardening, or event coordination

PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading, and writing. The employee is also required to maintain physical condition necessary for operating assigned equipment, walking, standing, kneeling, repeated bending or sitting for prolonged periods of time and lifting to 45 pounds. Maintain mental capacity which allows the capability of making sound decisions demonstrating intellectual capabilities. Working Environment:

• The nature of the work entails rapidly changing priorities and the need to evaluate situations quickly, determine when intervention is needed, and rapidly formulating and executing a course of action that will ensure success of events.
• Work takes place frequently on evenings and on weekends.