Job Description

Part-Time Bookkeeper (Hybrid - Rahway, NJ)

Location:

Rahway, NJ (hybrid: in-warehouse + remote)

Schedule:

Part-time | Flexible hours (approx. 15-25 hours per week)

Company:

USA Wholesale Supplies & Best 3PL

Overview

We are seeking a

detail-oriented, experienced Part-Time Bookkeeper

to support the accounting functions for both

USA Wholesale Supplies

(product purchasing & vendor management) and

Best 3PL

(logistics & warehouse operations).
The ideal candidate will have hands-on bookkeeping experience, proficiency in accounting software (QuickBooks Online preferred), and a working knowledge of

GAAP

and general ledger principles.
This flexible hybrid role offers the opportunity to work both remotely and on-site at our

Rahway, NJ warehouse

, managing multi-entity bookkeeping that directly supports purchasing, inventory, payroll, and fulfillment operations.

Key Responsibilities

Maintain and update financial records using

QuickBooks Online, Quicken,

and supporting spreadsheets. Record and reconcile

accounts payable, accounts receivable, and payroll transactions

across both entities. Process and track

vendor invoices, warehouse supply purchases, and inventory-related expenses.

Perform

bank and credit card reconciliations

, ensuring accurate general-ledger entries. Prepare and post

journal entries

, verify double-entry bookkeeping accuracy, and support month-end close. Generate financial reports (income statement, balance sheet, cash-flow summaries) as requested by leadership. Assist in

budgeting and expense tracking

, offering insights for financial planning. Maintain organized, audit-ready documentation of all transactions and liaise with external accountants when needed. Collaborate with warehouse, operations, and leadership teams to align financial records with purchasing and payroll activity.

Qualifications

2 + years

of bookkeeping or accounting experience (multi-entity experience a plus). Proficient in

QuickBooks Online

; familiarity with Xero, Sage, or Quicken is helpful. Understanding of

GAAP

, double-entry bookkeeping, and reconciliation principles. Experience managing

A/P, A/R, payroll, bank reconciliations

, and

financial reporting

. Strong Excel / Google Sheets skills and comfort with cloud-based file management. Excellent attention to detail, organization, and communication skills. Ability to work independently and maintain confidentiality. Reliable and professional, able to work flexible hours both remotely and in-person. Coursework or certification in accounting, bookkeeping, or finance preferred.

Compensation & Schedule

Hourly range:

$23 - $27 per hour

, depending on experience

Part-time, flexible schedule (15-25 hours/week)

Hybrid role - remote + on-site at Rahway warehouse Opportunities to expand the scope as the companies grow
This position offers a rewarding opportunity for a skilled Bookkeeper to contribute significantly to our organization's financial operations while working in a professional environment committed to accuracy and integrity.

Job Type: Part-time

Pay: $24.39 - $29.38 per hour

Expected hours: 20 - 30 per week

Benefits:

Flexible schedule
Application Question(s):

Do you have a certification related to bookkeeping or accounting (e.g., Bookkeeper Certification, Accounting Certificate)? How many years of experience do you have using QuickBooks?
Experience:

bookkeeping or accounting: 2 years (Required)
Language:

English (Required)
Work Location: Hybrid remote in Rahway, NJ 07065