Job Description

Job Summary

We are seeking a meticulous, organized, and experienced Part-Time Bookkeeper to manage our accounts payable and perform reconciliations. The ideal candidate will be responsible for ensuring accurate and timely processing of invoices, maintaining vendor relationships, and reconciling financial records. This position will work 3 days a week in approximately 6-hour shifts.

Duties

Maintain vendor contact information and accurately set up new vendors: address, emails, terms, and tax information for 1099 processing. Process and manage accounts payable invoices. Verify accuracy of vendor invoices, review statements and resolve discrepancies. Process vendor payments upon approval of management. Maintain accurate and organized filing of paid invoices and other paperwork as needed. Purge files at the end of the year. Shred old files as needed based on IRS regulation. 1099 preparation and processing. Reconcile various bank accounts with the ability to recognize and handle items that are outstanding. Credit cards: obtain statements based on closing dates; download activity-code expenses based on expense reports; pick up activity in affiliate companies. Maintain the accuracy of intercompany activity by posting transactions that belong to affiliated company as they occur. Hotels (as needed): Enter daily sales from PMS systems into QuickBooks and reconcile. Commercial properties: weekly, enter deposits from PMS systems into QuickBooks Monthly closeout: confirm all transactions have been entered and accounted for by the 2nd week of the month in order for accurate financial reporting to be available

Skills

Proven experience as a Bookkeeper, Accounts Payable Clerk, or in a similar role Strong understanding of basic bookkeeping and accounting principles Proficiency with QuickBooks Desktop, bank, and credit card online platforms Excellent attention to detail and accuracy Strong organizational and time management skills Ability to work independently and as part of a team Proficient in MS office, particularly Excel and Outlook
Job Type: Part-time

Pay: $23.00 - $25.00 per hour

Expected hours: 18 - 24 per week

Work Location: In person