Job Description

OPENING DATE: October 17, 2025

CLOSING DATE: Open Until Filled

POSITION SUMMARY:

Bookkeeper is responsible for all core accounting functions for a hospitality entity, including: Developing a hospitality-grade Chart of Accounts in QuickBooks Online, reconstructing historical transactions, and executing timely book reconciliation and closing. Budgeting and forecasting hotel revenue and net income. Managing payroll, processing invoices, and preparing comprehensive financial reports.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Chart of Accounts (COA): Design and implement a hotel-centric COA (e.g., rooms revenue, OTA/commissions, guest supplies, laundry/linen, franchise fees, utilities, repairs, payroll splits by department, prepaids, deposits, fixed assets), subject to EFO approval. System Mapping: Map PMS revenue items and payment types to the GL; standardize daily sales journal templates; configure class/location as directed by EFO. Historical Reconstruction: Backfill all transactions 3/28/2025-10/31/2025; import bank, merchant, PMS, and payroll data; clear suspense and document reclassed entries. Reconciliations: Complete monthly bank, credit card, and merchant (Shift4) reconciliations to statement balances; tie PMS revenue and settlements; resolve chargebacks within established timelines. Accounts Payable: Intake, code, and stage bills with attached support (W-9, COI, invoice/PO, lien waivers for capex); prepare weekly A/P packet and payment proposal for authorized approvers. Accounts Receivable/Direct Bill: Maintain AR subledger for groups/corporate accounts; issue statements; coordinate collections and apply payments. Payroll Journalizing: Post payroll expense, taxes, and accruals by department from Paycom registers; reconcile liabilities. Taxes & Filings Support: Compute and book accruals for sales/lodging/franchise fees; prepare schedules and portals support for timely filing by authorized personnel. Capex Accounting: Classify capital projects (e.g., door/elevator modernization); maintain fixed-asset roll forward and depreciation support; retain vendor compliance docs. Monthly Close: Produce month-end financials (P&L, Balance Sheet, Cash Flow) with full reconciliation pack (bank/merchant recs, AR/AP aging, prepaids, FA roll forward) and variance notes. Reporting & KPIs: Prepare a one-page KPI summary (occupancy, ADR, RevPAR, CC fee %, labor ratio, GOP trend). Documentation & Audit Trail: Attach support to every JE and bill; maintain organized digital workpapers per Nation policy; ensure audit readiness. Policy Compliance: Follow GAAP, Comanche Nation finance policies, and EFO directives; operate exclusively in the EFO-designated QBO file; no payment release authority. Continuous Improvement: Recommend process fixes to reduce reconciling items, tighten vendor setup, and shorten the close timeline. Other Duties: Perform other duties as necessary to provide accurate, dependable, and timely reporting.

REPORTS TO

This position reports directly to the Comanche Realty Director while coordinating closely with the Comanche Nation EFO."

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Employee must be able to stand, walk, climb, crouch, push, pull, reach, and engage in repetitive motions. Ability to move and lift computing equipment. Occasional travel may be required.

WORK ENVIRONMENT

Work is performed in a professional office environment that requires strict adherence to confidentiality protocols.

QUALIFICATIONS:

High School diploma plus 3+ years bookkeeping with QuickBooks Online orbachelor's degree in accounting, business, finance or related field Hospitality or property-management experience required Familiarity with hotel PMS revenue flows, merchant settlements/chargebacks, lodging, and sales tax Strong reconciliation skills Meticulous documentation Confidentiality and integrity required Must be able to pass a drug test Must have a valid driver's license

EQUAL OPPORTUNITY EMPLOYER

: The Comanche Nation does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

COMANCHE PREFERENCE

applies in accordance to the Comanche Nation Human Resources Policies and Procedures. Eligible applicants must submit proof of enrollment with employment application to receive Comanche preference.

INDIAN PREFERENCE

applies in accordance with Indian Preference Act of 1934 (Title 25, USC Section 472), Form 4432 must be submitted with employment application to receive Indian Preference. Non-Indian applications will be considered in the absence of qualified Comanche and/or Indian preference applicants.