Job Description

About the Role

We are looking for a highly organized, detail-driven

Bookkeeper & Billing Specialist

to join our team. This role is responsible for day-to-day financial operations, including accounts receivable, accounts payable, customer billing, payroll support, and maintaining accurate records in QuickBooks.

This is an essential position that keeps the business running smoothly and provides the financial clarity needed for growth. If you enjoy organized systems, clear numbers, and keeping operations on track, this job is for you.

Key ResponsibilitiesAccounts Receivable (AR)

Create and send customer invoices accurately and on time Track payments, follow up on overdue accounts, and maintain clean AR aging Reconcile customer accounts and resolve billing discrepancies
Accounts Payable (AP)

Enter vendor bills, verify accuracy, and match supporting documents Prepare weekly payment batches and maintain organized AP files Track recurring expenses and vendor statements
Billing

Switching over to industry-specific auto billing software Generate service invoices consistently and with high accuracy Review service logs / job tickets to ensure correct billing Assist with pricing updates or billing structure changes
Payroll Support

Assist with compiling hours, reviewing timesheets, and preparing payroll entries Track PTO, reimbursements, bonuses, and deductions Work with external payroll provider
Financial Records & Reporting

Maintain accurate financial records in QuickBooks Reconcile bank, credit card, and loan accounts Assist with month-end close and preparation of financial statements Generate weekly/monthly reports for management
General Administrative Support

Maintain organized digital and paper financial files Assist with customer account questions Support leadership with ad-hoc financial tasks as needed
Required Skills & Experience

5+ years of bookkeeping experience

(small business experience preferred)

Strong proficiency in QuickBooks

Desktop

Solid understanding of AR, AP, and general accounting principles Experience preparing invoices and managing billing cycles High accuracy and attention to detail Strong communication skills Ability to maintain confidentiality and handle sensitive financial data
Preferred Qualifications

Experience in service-based industries (route based businesses, trades, logistics, sanitation, construction, HVAC, etc.) Familiarity with job-costing or route-based invoicing Ability to identify inefficiencies and improve processes Intermediate Excel or Google Sheets skills
Work Environment

Small, growing company Direct access to leadership and decision-making Opportunity to improve systems and make a visible impact Fast-paced, teamwork-oriented
Compensation & Benefits

Competitive hourly or salary compensation Company holidays Growth opportunities (Optional) Health, dental, vision (Optional) Retirement plan in 2026
Job Type: Full-time

Pay: $25.00 - $29.00 per hour

Benefits:

401(k) matching
Work Location: In person