Job Description

Billing Specialist - Portland, ME or Portsmouth, NH

Job Summary

The Billing Specialist is responsible for performing various billing and accounting duties according to standard firm procedures. This full-time position is based in our Portland, ME or Portsmouth, NH office depending on candidate's preference.

Responsibilities

Assist attorneys and legal assistants with monthly billing reports (BIMs). Transfer time/costs and rerun new BIMs and bills; review, verify, and edit time/cost for matters assigned, while working with attorneys and legal assistants to ensure accuracy. Utilize the system of controls developed by the accounting team to ensure the work product is error free. Process bills and post in accounting system. Work with e-billing team to ensure invoices are successfully posted to e-billing site; monitor approvals/rejections. Maintain a detailed log of billing activity and billing status each month. Process new matter workflows in accounting system, including invoice formats and client information. Update and maintain client and matter data for assigned attorneys in accounting system. Provide ad-hoc billing and accounting reports as needed. Respond to internal/external billing and accounts receivable inquiries. Train new legal assistants in the e-billing process and use of billing software; provide refresher training to existing employees as needed. Other client/matter and administrative finance duties as assigned.

Knowledge, Skills, and Abilities

Ideal candidate will have thorough knowledge of billing processes in a professional services organization, along with general knowledge of accounting and accounts receivable procedures. Great attention to detail and accuracy in preparing and entering financial information. Experience with legal billing/accounting software package (e.g., LMS, SurePoint, Aderant). Exceptional customer service skills; ability to respond to requests from internal/external customers in a prompt, professional manner. Ability to work in fast-paced, professional environment with ever-changing deadlines and priorities. Proficient in Microsoft Office (Outlook, Excel, Word). Ability to maintain confidentiality concerning financial, client, and employee information. Minimum of 3+ years of relevant work experience. Bachelor's degree preferred.

To apply, please submit your cover letter and resume to Maria Gaetani, mgaetani@pierceatwood.com