Job Description

About Berry Law



Berry Law is more than a law firm--we are a mission-driven organization committed to protecting constitutional rights and helping Veterans secure the benefits they deserve. Founded in 1965, we serve clients in all 50 states and continue to grow with purpose, integrity, and excellence.





Position Summary



The Billing Specialist works directly with the Chief Financial Officer (CFO) in the Firm's business office and is responsible for accurate, timely, and client-focused billing, accounts receivable, trust accounting support, and financial operations. This role requires precision, autonomy, and accountability.



Core Responsibilities





Accounts Receivable


Contact clients with past-due balances via phone, email, and text Use empathy and assertiveness to resolve outstanding accounts Collaborate with Client Experience team to ensure timely & comprehensive follow-up on outstanding accounts. Accept, record, and reconcile client payments accurately Track and report AR aging monthly




Accounts Payable


Maintain accurate vendor information in QuickBooks Online and Bill.com Review, code, and process invoices with attention to detail Identify billing errors, and discrepancies before processing Collaborate with departmental leaders on invoice approvals and disputes




Trust Accounting


Process trust disbursements requested by attorneys and paralegals with zero errors Handle check requests and refunds accurately Ensure actions comply with trust account rules and Firm policies Provide responsive internal service to legal teams




Bank Reconciliation & Accounting


Reconcile operating and trust bank accounts daily Post and clear receipt groups, billing groups, and payment transactions in Filevine and QuickBooks Online Maintain accurate financial records using basic accounting principles Support month-end close processes




Qualifications


Four or more combined years of education and/or experience in billing, accounting, or finance Advanced proficiency in Microsoft Excel (VLOOKUPs, pivot tables, formulas) Proficiency in Microsoft Word Strong understanding of accounting fundamentals (debits/credits, reconciliations) Strong phone and written communication skills Attention to detail and accuracy in high-volume work




Preferred


Experience with QuickBooks Online and Bill.com Experience in professional services or legal billing Familiarity with cloud-based accounting and billing platforms




Core Competencies


Accuracy & Attention to Detail Ownership & Accountability Client Service Mindset Process Discipline Problem Anticipation & Resolution Financial Acumen Communication & Collaboration Confidentiality & Integrity Time Management Continuous Improvement




KPI Scorecard - Overall Role Objective





Ensure accurate, timely, and compliant billing and financial operations that support firm cash flow, attorney confidence, and client experience.





Key KPIs


AR aging compliance and collection effectiveness Responsiveness to client calls and inquiries Payment application and trust accuracy Daily bank reconciliation completion AP accuracy and timeliness Data integrity and reporting accuracy Attorney and internal stakeholder satisfaction




Be a Part of a Winning Team:

Awards: Inc. Magazine's 5000 fastest growing companies 6 years in a row, Law Firm 500 five years in a row, Inc.'s 2023 Best in Business in Veteran Support, Department of Labor Hire Vets award, Secretary of Defense Pro-Patria award, 2023 Military Times Best for Vets: Employers List.


Our firm prides itself on a great firm culture, generous benefits, and a culture of winning.




Hours: Monday - Friday, 40 hours





Benefits: Competitive compensation, generous PTO, 401k, insurance, EAP, professional development, swag, company events, and community involvement.





If you are passionate about seeking justice for clients, possess integrity, and are committed to our mission, we encourage you to apply. Join us at Berry Law and be part of a team that makes a difference. Berry Law is an equal-opportunity employer.