Job Description

Job Overview

The Billing/Accounts Receivable (AR) Specialist plays a key role in managing outgoing invoicing, incoming payments, maintaining financial accuracy, and ensuring positive client interactions related to billing. This position requires attention to detail, strong communication skills, and a proactive approach to financial recordkeeping.

ESSENTIAL DUTIES:

? Generate and process accurate invoices for products, services, and client agreements.

? Communicate with third-party vendors regarding payments received from clients.

? Enter credit card payments into QuickBooks.

? Monitor email and address client inquiries or payment disputes professionally and promptly.

? Update customer contact information and payment terms as needed.

? Prepare weekly AR reports with detailed notes and updates for internal AR review calls.

? Collaborate with internal teams to resolve discrepancies and ensure accurate tracking.

? Support cross-departmental initiatives to improve billing and AR processes.

? Perform additional finance-related tasks or special projects as assigned.

PREREQUISITE KNOWLEDGE, SKILLS, AND ABILITIES:

? High School Diploma or GED, required.

? 5 years' experience in an accounting or accounts receivable role.

? Proficient in all MS Office Applications.

? QuickBooks experience a MUST.

? Strong customer relationships, interpersonal, oral, and written communication skills.

? Strong ability to organize and prioritize work.

? Ability to multi-task and work in a fast-paced ever-changing environment, meeting deadlines.

? Self-starter and detailed oriented with great follow up skills.

? Proactive thinker with a can-do attitude and a desire to learn and succeed.

? Responsible, dependable, flexible, patient, and highly professional.

? Ability to be coachable and willing to learn.

PHYSICAL AND MENTAL REQUIREMENTS:

? Position is performed in an office setting.

? Ability to function in high-pressure situations with deadlines.

? Excellent interpersonal skills.

? Clear, easy to understand oral communication ability.

? Must be able to sit and/or stand for long periods of time.

? Ability to have manual dexterity of the hands to operate equipment necessary to perform the job (e.g., computer equipment, telephone equipment, printer, copy machine).

? Ability to read, write, and speak English.

? Ability to work in a fast-paced work environment.

? Ability to see details of objects up close and far away.

Pay: From $40,000.00 per year

Benefits:

401(k) matching Dental insurance Health insurance Paid time off Retirement plan Vision insurance
Work Location: In person