Job Description

Billing Administrator

Job Summary

The Billing Administrator is responsible for supporting the Billing Manager in all billing and financial administration tasks across weatherization and general contracting projects. This role ensures accurate and timely invoicing, financial documentation, and communication with clients, subcontractors, and internal teams. The position is key to maintaining accurate revenue tracking and smooth billing operations.

Key Responsibilities Billing & Financial Management

Support the Billing Manager in processing invoices for NHSaves weatherization installs and general contracting projects. Assist with the preparation, review, and submission of invoices within required timelines. Monitor accounts receivable and follow up on overdue invoices. Upload and maintain accurate financial information in QuickBooks and other relevant software. Assist in issuing Purchase Orders to subcontractors, ensuring accuracy and alignment with project budgets. Track and reconcile payments from clients and utilities, notifying the Billing Manager of any discrepancies. Support monthly and quarterly financial reporting for billing purposes.

Client & Subcontractor Communication

Respond to client, subcontractor, and utility inquiries related to billing in a timely and professional manner. Coordinate with subcontractors to confirm billing details, change orders, and payment schedules. Maintain organized records of all communications and billing documentation.

Documentation & System Support

Ensure all client and project information is accurately uploaded and maintained in CoConstruct and QuickBooks. Support virtual documentation uploads and maintain accurate project billing statuses. Assist the Billing Manager in implementing and improving billing processes for efficiency and accuracy.

Qualifications & Skills

Experience in billing, invoicing, or administrative coordination (preferably in construction, weatherization, or contracting). Proficiency in QuickBooks, CoConstruct, and Google Workspace (or willingness to learn). Strong organizational skills and attention to detail. Excellent verbal and written communication skills. Ability to multitask, prioritize, and problem-solve in a fast-paced environment. Experience working with utility programs (such as NHSaves) is a plus.

Job Type:

Full-time Benefits

401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person

Job Type: Full-time

Pay: $26.00 - $31.00 per hour

Benefits:

401(k) matching Dental insurance Health insurance Paid time off Vision insurance
Work Location: In person