Job Description

JOB INFORMATION

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The Student Scholarship Coordinator is responsible for coordination of the foundation scholarship program, including updates to the application process, providing workshops for students, tracking scholarship award offers and disbursement in partnership with financial aid, and serving as the primary point of contact for scholarship questions and concerns.


Chemeketa is a proud Hispanic-Serving Institution that aspires to be an inclusive environment where we honor and value the unique contributions of our diverse students, employees, and community. We seek to foster cultural competence and pursue equitable solutions that support all students in achieving their educational goals. If you are interested in joining the work of the college to pursue a supportive and inclusive culture, we encourage you to apply.

When applying for this position, please attach the electronic documents listed below. Failure to do so will result in your application being rejected as an incomplete application. Any documents you provide that are not listed will

not

been seen by the Search Committee.

Resume

Cover Letter

Unofficial Transcripts -

An electronic copy of your academic transcript(s) from an accredited institution which clearly indicate the degree awarded, and any other applicable information, must be attached with your application if you would like it considered as part of your eligibility for the position. Any applicants who earned academic credentials from outside of the United States and wish to use those credits for consideration must also upload an evaluation of college credit earned at the non-U.S. institution.*

DUTIES & RESPONSIBILITIES

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Scholarship Applications Coordination

Coordinates and oversees scholarship application process Serve as lead and primary point of contact to respond to questions regarding scholarship information Coordinates and oversees the awarding process Assists, advises and corresponds with students applying for scholarships Works with marketing and recruitment on the marketing of scholarship applications Works to improve scholarship process Evaluates and compiles information related to scholarships for donors, board and development director Provides scholarship information for grant applications and other inquiries when requested Supports scholarship committees Develops and schedules scholarship workshops, classroom presentations Participates in OCCFC which consists of scholarship coordinators/directors from colleges

Scholarship Funds & Student Progress Tracking

Coordinates and processes the emergency funds applications Records, tracks and ensures scholarship funds are awarded Develops scholarship and student information reports Monitors grades and eligibility of students awarded scholarships Maintains necessary student records Maintain Scholarship Suite and monitor students' academic progress Ensures all supplemental materials are collected from students prior to award acceptance Assists in coordinating events requiring recipient attendance and invitations

Office Administration Duties

Opens office mail and records incoming checks prior to giving checks to Development Associate Assist in fundraising events when necessary Participate in quality improvement activities (Lean) of the Foundations including training other employees on scholarship process and other duties

Institutional Expectations

Embraces diversity and actively collaborates effectively with a variety of students, staff and the public from diverse cultural, social, economic and educational backgrounds Participates in recruitment and retention of students at an individual and institutional level in promotion of student success Embraces, understands and uses appropriate technology tools to accomplish job functions Provides high quality, effective service to internal and external customers through continuous improvement and adoption of lean office practices

CANDIDATE QUALIFICATIONS

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Your application will be scored based on the minimum qualifications, core competencies, and preferred qualifications listed below. If you are unsure whether you meet all of the qualifications , we encourage you to apply and address through your application materials all of the relevant education, transferable skills, and related experience that makes you a great candidate for this position.

The information provided on your application will be used to determine step placement upon hire. Please ensure you include all information on your application which you wish to be considered.

Minimum Qualifications:

Six (6) years of full-time work experience that reflects the knowledge, skills and experience to perform the essential functions listed above.

This is typically achieved through a Bachelor's Degree in Business, Communications, English/Writing, Leadership and Management, Marketing, Social Sciences, or a related-field and two (2) years of full-time work experience which reflect the knowledge, skills and experience to perform the essential functions listed above. Education equivalency will not apply to one (1) year of the full-time work experience

-AND-

Bilingual English/Spanish

Core Competencies:

Knowledge of:

Project management principles Research principles Conflict resolution principles Recordkeeping principles Customer service and public relations principles Program administration principles Event and/or meeting planning and coordination principles

Skill in:

Developing reports Resolving conflicts Promoting and coordinating projects and/or programs Using computers and applicable software programs Evaluating programs, promotions, and results Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction Basic math skills Bicultural/multicultural skills sufficient to select appropriate behaviors, values and attitudes within different cultures during interactions with others

Ability to:

Type/key 60 wpm Use current Microsoft Office software

Preferred Qualifications:

Experience working with non-profit organizations Experience with Raiser's Edge and Banner

ADDITIONAL INFORMATION

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SCHEDULE & MODALITY

Based on individual assessment, business needs, supervisory discretion and/or college directives, a percentage of the duties of this position

may be performed remotely.

TERMS OF EMPLOYMENT

This is a 100%, 12-month classified assignment at pay grade 16 This position has a 6-month probationary period All positions at Chemeketa are required to be available for work onsite as requested by the college. Requires flexible work schedule to meet program needs, which may include evenings and/or weekends This position may require the use of your personal vehicle for transportation between campus locations If requested, requires the provision of official transcripts upon hire Employees must maintain Oregon, Washington or Idaho residency as a condition of employment. Successful applicants for designated positions must successfully pass a background inquiry, which may include criminal, driving, credit and full background checks. Only information relevant to the position will be considered. An individual with negative information on their background inquiry will not necessarily be denied employment. Providing false information will result in rejection of an application, employment offer or dismissal

PHYSICAL REQUIREMENTS

Light Work:Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Even though weight lifted may be negligible, it may be rated light work if frequent walking and/or standing is required.

VETERANS' PREFERENCE

Applicants are eligible to use Veterans' Preference when applying with Chemeketa Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will be given only if the applicant meets the minimum criteria of the position and electronically attach the required documentation at the time of application.


For information regarding Veterans' Preference qualifications, visit http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlq

DOCUMENTS REQUIRED FOR VETERANS' PREFERENCE

Oneof the following: + MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215)

-OR-
+ Letter from the US Dept. of Veterans Affairs indicating receipt of a non-service connected pension

-OR-
+ Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate
In addition to one of the above documents, Disabled Veterans must also submit oneof the following: + A copy of their Veterans disability preference letter from the Department of Veterans Affairs

-OR-
+ Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.


You can request copies of your military service record through the National Archives website at http://www.archives.gov/veterans/military-service-records/

Please

Not

e

As part of the first round of screening, the committee will conduct an anonymous review of the application materials and will not be able to view any personally identifiable information. Please be sure that your application is complete and thoroughly depicts how you meet the minimum qualifications, core competencies and preferred qualifications. Required documents must be provided at the time of application. Any applications which do not have the required documents attached will be considered incomplete. Incomplete applications will not be considered. Chemeketa makes employment decisions based solely on the candidate's demonstrated competencies as related to successful performance in the position.

PUBLIC SERVICE LOAN FORGIVENESS

Chemeketa Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.

LEGAL COMPLIANCE

Chemeketa Community College prohibits unlawful discrimination based on the following:



Or any other status protected by federal, state, or local law in any area, activity or operation of the College. The College also prohibits retaliation against an individual for engaging in activity protected under this policy, and interfering with rights or privileges granted under federal, state or local laws.

Under College policies, equal opportunity for employment, admission, and participation in the College's programs, services, and activities will be extended to all persons, and the College will promote equal opportunity and treatment through application of its policies and other College efforts designed for that purpose.


504/ADA Coordinator for Students


For concerns, inquiries or complaints regarding student disability accessibility and accommodations, please contact Karen Alexander, Director of Student Accessibility and Testing Services. Ph: 503.399.5276


Section 504/ADA Coordinator for Employees


For concerns, inquiries or complaints regarding employee disability accessibility and accommodations, please contact Alice Sprague, Vice President of Governance & Administration. Ph: 503.399.2537


Persons having questions or concerns about Title IX, which includes gender-based discrimination, sexual harassment, sexual violence, gender-based violence, and stalking, please contact the Title IX coordinator, Jon Mathis. Ph: 503.584.7323, Located at 4000 Lancaster Dr. NE, Salem, OR 97305, You can find additional information at http://go.chemeketa.edu/titleix.


All persons having questions or concerns related to Equal Employment Opportunity or Affirmative Action should contact the Affirmative Action Officer at 503.399.2537, 4000 Lancaster Dr. NE, Salem OR 97305.


Individuals may also contact the U.S. Department of Education, Office for Civil Rights (OCR), 810 3rd Avenue #750, Seattle, WA 98104, 206.607.1600.


To request this publication in an alternative format, please call 503.399.5192. For language access please call 503.399.2537 or email alice.sprague@chemeketa.edu.



In addition to a rewarding and energizing career opportunity, Chemeketa offers a comprehensive benefits package to all salaried Chemeketa employees and eligible dependents. Benefits available to Chemeketa employee's include:

Core Benefits

: Complete health insurance package, employer-paid group life insurance, Long term disability insurance, employee assistance programs

Voluntary Benefits

: Voluntary life insurance, long term care insurance, AFLAC cancer insurance, flexible spending accounts.



Qualifying employees will receive contributions to the Public Employee's Retirement System (PERS) as well as the opportunity to enroll in optional 403(b) and 457(b) deferred compensation plans.



Additional perks of joining the Chemeketa team include tuition waiver for employees and their qualifying dependents, on-campus wellness activities, and generous leave policies.