Job Description

:
An international company is seeking a bilingual Japanese administrative assistant in White plane, NY.
Supports administrative functions, including clerical duties. Manages senior management's agendas and travel. Serves as a contact for Houston office, ensuring collaboration with Admin/HR/IT teams. Provides cross-cultural support.
Essential Job Functions:

• Manages office supplies, vendor communication, and contracts.

• Maintains common areas and handles document management.

• Coordinates refreshments, catering, and payments.

• Supports Senior Administrator in office planning, IT coordination, and emergency preparedness.

• Ensures smooth office operations.

Routine Administrative Duties:

• Assists visitors, handles travel arrangements, and schedules meetings.

• Manages client contacts, gifts, and internal communication.

• Answers calls, distributes messages, and supports daily office tasks.

Requirements
Education: Associate degree in Business Administration or equivalent experience.
Experience: 2-3 years of office administration-related experience, preferably in a multi-cultural environment.
Skills: Proficiency in MS Office (Outlook, Word, Excel, PowerPoint). Strong analytical, organizational, and reporting skills. Time management and attention to detail. Business-level Japanese language skills.
Abilities: Excellent written and verbal English communication. Customer service orientation. Effective presentation skills. Ability to multitask and communicate across all levels of the organization. Interpersonal skills and adaptability.
Physical: Typical office environment with standard equipment. Minimal lifting.
Benefits
A full benefit package (Insurance, 401K, PTO and etc.)

Skills Required