Pro-Tops Inc. is seeking a detail-oriented and motivated Accounting Assistant to join our growing team. The ideal candidate will be organized, proactive, and passionate about maintaining accurate financial records while supporting daily accounting operations. If you are bilingual (English/Spanish), that's a plus -- our diverse workplace values strong communication across teams. Essential Duties but not limited to:
Process check requests, vendor invoices, and employee expense reports accurately and on time
Handle invoicing, billing, and bank deposits
Perform monthly reconciliations and maintain vendor accounts
Audit and process credit card statements
Review and resolve invoice or payment discrepancies
Support Accounts Payable functions, including coding and data entry
Reconcile accounts payable transactions and assist with month-end and year-end closings
Collaborate with other departments (Sales, Purchasing, and Finance) to ensure financial accuracy
Assist in developing, reviewing, and maintaining vendor contracts
Skills & Competencies
Strong analytical and problem-solving abilities
Excellent attention to detail and accuracy
High level of integrity and discretion with confidential information
Proficient computer and data entry skills (Microsoft Office; QuickBooks preferred)
Strong organizational and communication skills
Education & Experience:
Associate degree or equivalent to 2 years in accounting or financing
QuickBooks Knowledge is not required but is preferred