Job Description

Applications must be received by Human Resources no later than 05:00 PM on 04/26/2023
POSITION PURPOSE AND EXAMPLES OF WORK: Perform job duties and responsibilities and provide legal analysis and support to the Judge or Commissioner to ensure the efficient operation of the Division. MAJOR TASK STATEMENTS & REPRESENTATIVE ACTIVITIES (Percentage of Time):
(The information contained herein is not intended to be an all-inclusive list of duties and responsibilities of the job; other tasks may be assigned. The area to which the job is assigned will govern which duties apply. Management reserves the right to amend and change responsibilities, work shift/schedule, facility, or department to meet business and organizational needs as necessary, including, but not limited to the re-assignment of employees and positions, elimination of positions, and opening, moving, or closing of facilities and units.) 65% - Complete legal research and work required in managing the division\xe2\x80\x99s pending motions list and resolving issues that arise during conferences, hearings and trials.

• Perform legal research and analysis and prepare memoranda and orders pertaining to motions, pleadings, summary judgments and legal correspondence.

\xc2\xb7 Assist and communicate with the Judge or Commissioner and provide facts and law, legal conclusions and recommendations to resolve legal issues in pending cases.
\xc2\xb7 Check work queues and run statistical reports to determine motions and filings pending in the division.
\xc2\xb7 Track time limits for filing of responsive pleadings and determine ripeness of issues for Judge or Commissioner\xe2\x80\x99s ruling.
\xc2\xb7 Enforce attorney and party compliance with the state and local court rules by written or oral communication or court rulings as directed by the judge.
\xc2\xb7 Ensure the Division\xe2\x80\x99s legal publications and materials are up to date.
\xc2\xb7 Cross-train job responsibilities and cover for absent Division staff whenever needed.
\xc2\xb7 Review relevant training resources and court policies as required.
\xc2\xb7 Perform related work as required to include but not limited to serve on teams/committees as assigned, cross-train for other jobs as assigned, and work on special projects as assigned.
15% - Monitor and manage the division\xe2\x80\x99s open case inventory as directed and provide whatever administrative support is necessary to meet court time standards for judicial rulings and case dispositions.

• Inform Judge or Commissioner of case activity and scheduling concerns.

\xc2\xb7 Perform necessary duties in setting hearings, conferences, reviews, meetings and trials, docketing actions taken by the Judge or Commissioner in pending cases and completing work required to move cases to timely conclusion.
\xc2\xb7 Contact attorneys to request proposed orders and judgments or supplemental documents.
\xc2\xb7 Run reports to track new cases assigned to the division and cases without future hearings.
10% - Prepare courtroom for use and provide courtroom surveillance during proceedings, manage jury during jury trials and serve in the courtroom as otherwise needed.

• May include, monitor and maintain security in the courtroom during proceedings.

\xc2\xb7 Check and confirm electronic equipment in the courtroom is in operating condition and see that necessary repairs and adjustments are made.
\xc2\xb7 Ensure recording of courtroom proceedings as required, by digital recording or Division court reporter.
\xc2\xb7 Record appearances of parties and attorneys at hearings, open and close court sessions.
\xc2\xb7 Administer and take oaths.
\xc2\xb7 Instruct jurors and monitor juror activities during jury trials and communicate with the Judge regarding any unusual activities or information received from a jury.
\xc2\xb7 Order meals for jury and pick up food from places that do not deliver.
\xc2\xb7 Collect and provide information to jurors and contact employer regarding a juror\xe2\x80\x99s service.
\xc2\xb7 Supervise sequestered juries requiring possible overnight stays and irregular work hours.
\xc2\xb7 Arrange for interpreter services.
\xc2\xb7 Make calls to adjust courtroom temperature.
5% - Perform general clerical duties relating to operation of the judicial division and as requested by the Judge or Commissioner.

• \xc2\xb7 File documents, make copies, requisition and pick up supplies. \xc2\xb7 Run errands for Judge or Commissioner and other Division staff. \xc2\xb7 Preserve or scan and complete data entry required for keeping the electronic case record, docket pleadings, orders and judgments received or generated in Division.

5% - Act as Judge or Commissioner liaison for internal and external contacts with the judicial division.

• Communicate with attorneys, parties, agency representatives and other Court departments and staff at instruction of the Judge or the Commissioner or other member of Division staff.

\xc2\xb7 Facilitate in chambers hearings, conferences and meetings and telephone conferences.
\xc2\xb7 Consult with Judge or Commissioner and the court public information officer concerning media requests.
SPECIFIC EXAMPLES OF WORK:

• \xc2\xb7 Legal research and writing \xc2\xb7 Data entry \xc2\xb7 Scheduling court dates and conferences

SUPERVISION OF: May share responsibility for direct supervision over law school interns with the Judge or Commissioner of the Division. SUPERVISION BY: Judge or Commissioner of the Division exercises direct supervision over this position. The Judicial Administrative Assistant may provide supervision and/or instruction at the discretion of the Judge or Commissioner. Position works under minimal supervision; results of position are monitored and reviewed by the Division Judge or Commissioner and the Judicial Administrative Assistant with other feedback provided from the Records departments, Director of Division Support and Training and statistical and tracking reports. SERVICE RESPONSIBILITY: Internal: Divisions, Records Departments and other Court staff. Provide timely and professional response to requests and follow up on case processing demands and responsibilities; Offer clear communication of expectations, needs and concerns. External: Jurors, attorneys, pro se parties, court agencies, jail and sheriff\xe2\x80\x99s department personnel and the general public. Provide courteous and professional public service in all contacts without giving legal advice; answer questions and address concerns; return telephone calls and emails in a timely manner. PRIMARY EQUIPMENT, TOOLS, MATERIALS USED: Computer, telephone, copier/printer/scanner/fax, court orders, and various reports and forms \xe2\x80\x93 computer generated or handwritten. MINIMUM EDUCATION AND EXPERIENCE: (Education above the minimum stated may be substituted on a year for year basis for the required general experience; experience above the minimum stated may be substituted on a year for year basis for the required education.) EDUCATION: Juris Doctorate degree from an accredited law school. EXPERIENCE: No experience required. SPECIAL REQUIREMENTS:

• Must submit to and pass criminal background check as prescribed by Courts.

\xc2\xb7 Employees in this position are subject to random and reasonable suspicion testing for illegal drug use.
KNOWLEDGE, SKILLS & ABILITIES: (This job description does not include specific physical requirements necessary to perform the job, such as, carrying, standing and lifting. Such requirements vary from position to position and may be determined by the appointing authority.)

• Knowledge of principles, practices, methods, techniques of the law.

\xc2\xb7 Knowledge of business and legal technical English, spelling and punctuation, must be micro-computer literate.
\xc2\xb7 Computer, telephone, copy machine, fax, courtroom electronic equipment and sound system, automobile, paper and electronic files, legal documents, state Judicial Information System (JIS), e-Filing/e-Bench and Casenet. (Position NOT authorized to carry a firearm.)
\xc2\xb7 Ability to communicate ideas and present materials clearly and concisely, both orally and in writing.
\xc2\xb7 Ability to establish and maintain effective working relationships with others.
\xc2\xb7 Ability to produce clear, complete and logical reports, letters, memoranda, legal documents, etc.
\xc2\xb7 Ability to apply legal principles and specialized knowledge to individual cases and problems.
\xc2\xb7 Ability to analyze, appraise and organize facts, evidence, and precedents and prepare written recommendations and/or opinions.
\xc2\xb7 Ability to make work decisions in accordance with laws, regulations, and departmental policies and procedures.
\xc2\xb7 Ability to deal effectively with the public and to create a helpful atmosphere.