Job Description

For nearly 30 years, SQA Services has been a leading provider of managed supplier quality services, offering audits, assessments, remote surveillance, corrective actions, remediation, inspections, and engineering solutions to manufacturers across all industries. We deliver these services by deploying a network of highly skilled associates based throughout the United States and in over 90 countries worldwide, ensuring rapid on-site support at your supplier locations. Our associates are expert quality assurance professionals with extensive experience and local expertise, enabling us to represent our clients on demand and with greater speed and efficiency than our competitors.



We are seeking a

full-time, remote Administrative Coordinator

to support our clients'

Audit Program

. The ideal candidate will be located on the

East Coast (U.S.)

and will play a key role in ensuring smooth pre-audit preparation by gathering, organizing, and validating data from multiple systems. This role is responsible for coordinating pre-audit documentation, managing data accuracy across platforms, and ensuring all audit prerequisites are complete before audit execution. The client will provide full training, and this position offers an

ongoing contract

with consistent program support responsibilities.
###

Key Responsibilities

Retrieve and consolidate

supplier-related data

from Client and SQA systems to support pre-audit activities. Compile supplier documentation, associate qualification records, and performance data into standardized

Pre-Audit Forms (PAFs)

. Collaborate with

SQA managers, schedulers, and auditors

to ensure timely completion of all audit prerequisites. Maintain accurate

audit preparation trackers

to monitor timeliness and data completeness per program KPIs. Communicate with

client contacts

to resolve discrepancies or missing information in pre-audit documentation. Ensure all audit materials comply with

client specifications

and

SQA internal quality procedures

. Identify opportunities for

process improvement

in data coordination and system integration. Assist in creating

reports, dashboards, and performance metrics

for internal and client use.
###

Required Qualifications

Associate's degree

or equivalent experience in

Business Administration, Quality Management, or a related field

. Minimum

2 years of administrative or coordination experience

in a

regulated or quality-driven environment

. Proficiency in

Microsoft Office (Excel, Outlook, Teams)

and ability to work across multiple

web-based platforms

. Strong

organizational and time management skills

, with a keen attention to detail. Excellent

written and verbal communication

skills. Ability to work

independently in a remote environment

while managing multiple priorities.
###

Preferred Qualifications

Experience with

Quality Management Systems (QMS)

or other compliance platforms. Familiarity with

supplier audits

,

CAPA processes

, and

regulatory documentation

. Previous experience supporting

audit scheduling

,

pre-audit preparation

, or

data collection

in a quality program. Understanding of

regulated industries

such as

pharmaceuticals, medical devices, or consumer health

. Experience developing or maintaining

data trackers, reports, or dashboards

.

based on experience and qualifications

Note:

SQA is an Equal Opportunity Employer. Employment is based on merit and qualifications, and is not influenced by race, color, religion, gender, national origin, veteran status, disability, age, sexual orientation, gender identity, marital status, or any other legally protected status.



This position requires access to ITAR-controlled technical data and/or defense articles. As such, the candidate must be a U.S. citizen or U.S. lawful permanent resident (green card holder) to comply with the International Traffic in Arms Regulations (ITAR). Applicants who do not meet these criteria will not be considered for this role.

#ZR

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.