Job Description

While working for the Caltrans Division of Equipment; under general direction of the Supervising Highway Equipment Superintendent, the Office Administrator will act independently to support the Office of Maintenance and Repair. The analyst will exercise independent judgement on complex operational issues ensuring compliance within program parameters. The analyst has direct responsibility in reviewing and analyzing the status of projects, responding to inquiries, tracking, and data management to determine best actions. The incumbent will prepare calculations and projections. This position will be responsible for establishing, reviewing, and updating Division wide guidance. This is a full journey level position performing more responsible, varied and professional-level technical and/or analytical administrative work. Assigned duties may be in more than one category of administrative work.



PARF# 32-6-285 / JC- 501600

Eligibility for hire may be determined by your score on the

Associate Governmental Program Analyst

exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click

here

and search by typing in the classification title.

Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job.

https://forms.office.com/g/RyK102ty4G



https://youtu.be/oC9wIp8QalI



Apply today to join our team! We especially encourage applicants to check out our Caltrans Career Compass tool! The Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions.You will find additional information about the job in the

Duty Statement

.


Working Conditions

Position located at

3400 R St. Sacramento, Sacramento County.

This is a Limited Term position which

may

be extended to 24 months or become permanent.

While at their base of operation, employees will work in a climate-controlled office under artificial light. However, due to periodic problems with the heating and air conditioning, the building temperature may fluctuate. Most employees will work in workstations within shared cubicles. Working hours will be set sometime between 6:00 a.m. and 6:00 p.m. Vacations may be restricted during peak times and fiscal year-end closing. Employees may be required to travel in state. Regular and punctual attendance is required.



Regular or recurring telework may occur as part of the incumbent's ongoing regular schedule in accordance with the Department's Telework Policy.



This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans's evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee's designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.


Minimum Requirements


You will find the Minimum Requirements in the Class Specification.ASSOCIATE GOVERNMENTAL PROGRAM ANALYST

Additional Documents


Job Application Package Checklist Duty Statement

Position Details

Job Code #:

JC-501600

Position #(s):

932-001-5393-XXX

Working Title:

Associate Governmental Program Analyst

Classification:

ASSOCIATE GOVERNMENTAL PROGRAM ANALYST
$6,031.00 - $7,547.00 A
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions:

Multiple

Work Location:

Sacramento County

Telework:

Hybrid

Job Type:

12 Month Limited Term - Full Time
Department Information

Caltrans Mission:

Improving lives and communities through transportation.

Caltrans Vision:

A thriving and connected California.

The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success.

Department Website:

www.dot.ca.gov

Director's EEO Policy

: https://dot.ca.gov/programs/equal-employment-opportunity

Director's EEO Policy Statement:

https://dot.ca.gov/programs/equal-employment-opportunity
Special Requirements


The position(s) require(s) a valid and unrestricted Class C driver's license. Statement of qualifications (SOQ) required.

SOQ INSTRUCTIONS:Typed, single spaced and no more than two pages. Header: "Statement of Qualifications" top center, Times New Roman 14pt Bold; Body: Times New Roman, 12pt. Footer: Left-hand, candidates full name; Right-hand CalCareer number.

Provide a response to the following. Candidates that fail to provide a response or follow directions will not be interviewed.



1. Based on the Duty Statement, using one page and only your skills and abilities, explain in detail your experience with any one of the following:
a. Principles, practices, and trends of public and business administration, or management.
b. Supportive staff services such as budgeting, personnel, and management analysis; government functions and organization.
c. Methods and techniques of effective conference leadership.



2. This position will be responsible for receiving data from multiple sources. The data will need to be tracked and audited. The findings must be reported back. What would be your plan to accomplish this? Please include your proposed step by step plan including any tools you would utilize.



Please ensure all work experience listed on your application is filled out completely and as thoroughly as possible. Applications received without detailed work experience reflected may be disqualified from further consideration. Only work experience listed on the application (STD 678) will be considered. Notations on the application to "see attached" or "see resume" are not acceptable.



Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Please visit either of the following two websites for a list of evaluation agencies: https://www.naces.org/members or https://aice-eval.org. Please redact birthdates and social security numbers.
Application Instructions


Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.


Final Filing Date: 12/26/2025

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).




Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:



Department of Transportation
N/A
Attn: Caltrans DHR Contact
Certification Services MS-90
P O Box 168036
Sacramento, CA 95816-8036

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:



Department of Transportation
Drop-Off Address
Caltrans DHR Contact
Classification and Hiring Unit - ECOS
1727 30th Street, MS 90
Sacramento, CA 95816
Closed on weekends and State holidays.
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:


Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Statement of Qualifications - +

Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Benefits


Click HERE to view the Benefits Summary for Civil Service Employees in the State of California.
Contact Information


The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Human Resources Contact:

Irina Prints

(279) 234-2367

irina.prints@dot.ca.gov

Hiring Unit Contact:

David Dodge

(707) 849-7429

david.dodge@dot.ca.gov


Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:

Caltrans EEO Office

(844) 368-3367

Ask.eeo@dot.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.


Important Application Instructions:

The State application (STD. 678) is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC- 501600), PARF# 32-6-285 and title of the position (Associate Governmental Program Analyst) must be included on the STD. 678 form.

Electronic applications through your CalCareers account are highly recommended and encouraged.

Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.

NOTE: Do not submit the "Equal Employment Opportunity" questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only.

Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be

excluded or removed

from these documents includes, but is not limited to, your Social Security Number, birth date, driver's license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.

Equal Opportunity Employer


The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.


It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.