Job Description

Catholic Charities of the Archdiocese of Chicago partners with mission-driven people and organizations across Cook and Lake counties to witness a message of mercy and hope to a world in need by improving lives, nourishing spirits; strengthening and empowering people, families, and communities; and committing to being present to our times through the eyes of faith.

Assistant Property Manager

The Assistant Property Manager / Assistant Site Director supports property management by overseeing operations, ensuring regulatory compliance, and maintaining resident satisfaction. It involves financial oversight, vendor coordination, and resolving property-related issues while optimizing occupancy and service efficiency.

Job Responsibilities

Assists the Property Manager and or Multi Building Manager in the overall operation of the assigned property; In the absence of the property manager, is responsible for the management and supervision of the property Provides welcoming and responsive interaction with applicants, residents, residents' guests, staff, vendors, and volunteers; Communicates accurate information regarding funding guidelines in both oral and written communication Processes initial housing applications and assesses eligibility utilizing prescribed methods according to funding regulations; Determine applicants' ability to meet funding income and other eligibility guidelines Prepares and organizes confidential resident files for annual audits following prescribed methods, ensuring all residents files are accurate, organized and in compliance with funding requirements at all times Responsible for accurate and timely monthly rent collections and proper service of timely notices to residents when rent payment is overdue Completes all necessary compliance reports and property check requests using the prescribed computerized check request system in a timely manner; Ensures all vendor services are completed accurately and addresses any issues that arise; Prepares work orders, sort's mail, and prepares flyers, as required Maintains the applicant wait list for the property per funding guidelines; Maintains contact with wait list applicants to help ensure property maintains full occupancy Aids in annual unit inspections and communicates outcomes and issues to property staff as needed; Provides set up and clean up assistance for resident activities Responsible for handling and/or coordinating services to resolve any resident / maintenance-related emergencies, as needed Attends and participates in any specialized training by funding bodies in the housing industry and /or Catholic Charities

PLEASE NOTE: Essential functions include all other duties and responsibilities as assigned.

X

Kneel and move from sitting, bending, kneeling, or standing multiple times a day

X

Push and pull objects up to

25

pounds

X

Climb up and down up to

6

flights of stairs at a time

X

Lift up to

25

pounds

Additional Requirements:

Other Requirements Comply with program and/or Agency requirements related to (check all that apply)

X

Background check, including any program specific requirements.

Physical examination

Drug Testing

TB Testing

Driver's License and reliable transportation

Agency-specified automobile insurance

Additional Requirements:

Immediate Supervisor:

Site Director

Directly Supervises:

N/A

Indirectly Supervises:

N/A

Education and Experience Requirements:

Relevant Education:

Preferred:

High School Diploma / GED

Minimum:

High School Diploma / GED

Relevant Experience:

Preferred:

2-4 years property management experience

Minimum:

1-2 years property management experience

Preferred Qualifications and Skills:

Perform math calculations, excel in customer service, computer literacy skills including proficiency in Microsoft Outlook, Word and Excel.

Certification/Licensure:

Preferred:

NCHM Certified Occupancy Specialist (COS) certification

Minimum:

NCHM Certified Occupancy Specialist (COS) certification to be obtained by the 18-month anniversary of employment



Requirements:

Education and Experience Requirements:

Preferred Qualifications and Skills:

Perform math calculations, excel in customer service, computer literacy skills including proficiency in Microsoft Outlook, Word and Excel.

Minimum Qualifications and Skills:

Perform math calculations, excel in customer service, computer literacy skills including proficiency in Micrsoft Outlook, Word and Excel.

Relevant Education:

Preferred:

Associate Degree

Minimum:

High School/ GED

Relevant Experience:

Preferred:

2-4 years property Management Experience

Minimum:

1-2 years property Management Experience

Certification/Licensure:

Preferred:

NCHM Certified Occupancy Specialist (COS) certification

Minimum:

NCHM Certified Occupancy Specialist (COS) certification to be obtained by the 18-month anniversary of employment





Compensation: $23.30 - $25.20 / hour