Job Description

Join the Denver Housing Authority (DHA), a leader in providing affordable housing and creating thriving communities in Denver. As a dynamic organization committed to enhancing the quality of life for residents, we focus on innovation, collaboration, and excellence in service delivery. With a strong emphasis on community engagement and sustainability, DHA is dedicated to a best-in-class work environment while addressing the housing needs of our city. If you're passionate about making a positive impact and want to contribute to meaningful projects that empower individuals and families, we invite you to explore career opportunities with us.


This role is classified as Exempt and is a Professional II. The hiring range is $ 66,747.38 to $ 83,433.84

Summary of Job

Performs purchasing functions related to buying materials and services required by the Housing Authority of the City and County of Denver (DHA) in accordance with DHA procurement policy and Federal and State regulations. Clarifies user specifications, establishes time frames for advertising and pre-bid/proposal meetings, prepares Requests for Quotes, Request for Proposals and Invitation for Bids; identifies possible vendors/contractors and prepares contracts.

Essential Duties and Responsibilities

Prepares Requests for Quotes (RFQs), Requests for Proposals (RFPs), and Invitations for Bids (IFBs) in accordance with Federal, State, HUD, and DHA purchasing regulations. Reviews purchasing specifications to determine the appropriate method of procurement and conducts vendor outreach to identify qualified suppliers and contractors. Works with vendors/contractors to verify pricing, obtain product or service information, and support competitive procurement. Ensures procurement processes and contract terms comply with nondiscriminatory, non-proprietary requirements and that vendor licensure, insurance, and performance standards are maintained throughout the contract period. Prepares and administers contracts, including specialty and emergency procurements, ensuring all required terms, conditions, and documentation are included. Conducts price and cost analyses for all purchases and maintains required documentation in contract and purchase order files. Evaluates sole-source, professional preference, and other procurement exception requests and recommends approval or denial. Schedules and coordinates solicitation activities including advertising, pre-bid/proposal meetings, and closing dates to meet departmental timelines. Communicates procurement status to end users and vendors and uses vendor databases and other resources to gather relevant information. Creates and issues purchase orders, monitors vendor performance, and expedites orders as needed to ensure timely delivery. Assists departments in developing and refining specifications to ensure accurate requests and promote standardization across DHA. Negotiates with suppliers to obtain the best value for the agency and facilitates timely vendor payment, dispute resolution, and notices of default or termination when necessary. Provides procurement-related training and support to DHA staff and performs other duties as assigned.

Minimum Qualifications

Education:

Bachelor's degree in business administration, public administration, management, or a related field.

Experience:

At least

three years of professional experience in government purchasing

, including contract administration.

Equivalency:

A combination of education and relevant experience may be considered in place of the stated degree requirement.

Licenses/Certifications:

Depending on assignment, a valid Colorado driver's license may be required. If required, the employee must maintain a driving record that meets agency Personnel Policy standards.

Knowledge, Skills and Competencies

Knowledge of contracting and procurement principles, including competitive solicitations, contract types, negotiation, and contract administration. Ability to write clear, well-organized, and audience-appropriate documents, including technical procurement materials. Strong oral communication skills, including presenting information effectively and listening attentively. High attention to detail and accuracy in all aspects of work. Strong customer service orientation with the ability to assess needs, resolve issues, and support internal clients. Ability to work effectively under pressure, manage competing deadlines, and maintain professionalism in stressful situations. Flexibility and adaptability to changing priorities, new information, and evolving work processes. Integrity, honesty, and sound judgment, with the ability to maintain confidentiality and uphold ethical standards. Ability to read, interpret, and apply written materials such as regulations, instructions, technical documents, and reports. Strong decision-making and problem-solving skills, including evaluating options, applying guidelines, and making recommendations. Effective interpersonal skills, including tact, empathy, and the ability to work with diverse or difficult individuals. Ability to plan, organize, and prioritize work, monitor progress, and evaluate outcomes. Proficiency with Microsoft Word and the ability to learn and use other software and information management tools as needed.

PHYSICAL AND MENTAL REQUIREMENTS

The physical and mental demands described below are representative of those that must be met

with or without reasonable accommodation

to perform the essential functions of this position.


Ability to sit for extended periods to perform desk and computer-based work. Ability to lift and carry materials

up to 10 pounds

occasionally. Ability to communicate clearly, including speaking and hearing, to exchange information with staff, vendors, and the public. Sufficient near vision to read documents, computer screens, and other work materials at close range. Ability to perform basic mathematical calculations, retain and recall information, and comprehend written and verbal instructions.

Working Conditions

Normal office environment. Works alone and/or with others. Occasional travel to various locations. Evening and weekend work may be required upon minimal to no prior notification. No hazardous physical working conditions are present. Pressure due to multiple calls and inquiries. Subject to many interruptions.

Position Reports To:

Procurement Manager


Join the Denver Housing Authority (DHA), a leader in providing affordable housing and creating thriving communities in Denver. As a dynamic organization committed to enhancing the quality of life for residents, we focus on innovation, collaboration, and excellence in service delivery. With a strong emphasis on community engagement and sustainability, DHA is dedicated to a best-in-class work environment while addressing the housing needs of our city. If you're passionate about making a positive impact and want to contribute to meaningful projects that empower individuals and families, we invite you to explore career opportunities with us