Job Description

Posting Details

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Position Information

Position Title

Assistant Director of Graduate Admission / Senior Counselor

Division

Presbyterian

Position Summary

Reporting to the Executive Director of Admissions, the Assistant Director of Graduate Admission / Senior Counselor coordinates all aspects of prospect and application management for graduate and professional programs. This position maximizes the use of existing recruitment and data tools (including EMP, Liaison, Slate, Banner, and relevant CAS systems), strengthens collaboration with Enrollment and Marketing, and delivers high-touch service to prospective students and families. The Assistant Director/Senior Counselor supports the full recruitment funnel--from inquiry through enrollment--by managing communication flows, organizing recruitment events, ensuring data integrity, and providing ongoing analysis and recommendations that advance the College's enrollment goals.

Duties and Responsibilities

Coordinate all aspects of prospect management for all graduate programs, ensuring effective utilization of EMP, Liaison, Slate, Banner, and relevant CAS products. Oversee application generation and processing for graduate programs using Slate, PharmCAS, WebAdMIT, Liaison, Banner, and other centralized application services, ensuring timely and accurate review workflows. Ensure all new prospects are entered in a timely manner into the appropriate databases/CRMs and are tracked and followed through each stage of the recruitment funnel. Schedule and manage appointments, campus visits, and tours for prospective graduate students and their families, providing a welcoming and informative experience. Communicate with prospective and admitted students to advise them on admission requirements, program expectations, timelines, and related academic and professional pathways. Partner with the Enrollment and Marketing Office to prepare and execute marketing and communication plans that support prospect management, increase applications, and elevate the visibility of each graduate program. Schedule and coordinate recruitment visits, information sessions, workshops, webinars, fairs, and speaking engagements for graduate program faculty and staff (on-campus, off-campus, and virtual). Implement and refine strategies to increase inquiries, generate applications, complete files, and convert admits to enrolled students across all graduate programs. Develop and maintain relationships with prospective students through personalized emails, phone calls, text messaging, and other communication methods, ensuring responsive and individualized support. Assist with admission candidate interviews, preview days, orientation events, and other admission-related programs for graduate and professional students. Produce and deliver routine reports related to the recruitment and prospect management funnel, including inquiry, application, admit, deposit, and enrollment trends. Prepare prospect analyses and provide ongoing updates and recommendations to supervisors, program directors, and campus partners to inform strategy and decision-making. Assess recruitment outcomes on a regular basis and make data-informed suggestions for continuous improvement in processes, communications, and outreach tactics. Maintain accurate records, adhere to data governance and privacy standards, and ensure compliance with institutional, state, and federal regulations. Contribute to a student-centered, collaborative office culture and participate in cross-functional projects and committees as assigned. Perform other duties as assigned to support the overall goals of the Admissions and Enrollment Management team.

Required Qualifications

Bachelor's degree required; master's degree preferred. 2-4 years of progressive experience in admissions, enrollment management, graduate recruitment, or a closely related field. Demonstrated experience working with CRMs and student information systems (e.g., Slate, Banner, EMP, Liaison) and centralized application systems (e.g., PharmCAS, WebAdMIT, other CAS products). Strong analytical skills with the ability to interpret recruitment data, manage reports, and make data-informed recommendations. Excellent written, verbal, and interpersonal communication skills, with a demonstrated commitment to high-touch customer service for prospective students and families. Proven ability to plan and execute events, manage multiple projects, and meet deadlines in a fast-paced, goal-driven environment. High level of accuracy and attention to detail in data entry, record-keeping, and process management. Demonstrated commitment to diversity, equity, inclusion, and belonging, and the ability to work effectively with individuals from diverse backgrounds. Willingness to work some evenings and weekends and to travel for recruitment as needed. Valid driver's license and ability to represent the College professionally on and off campus.

Preferred Qualifications

Bachelor's degree required; master's degree preferred. 2-4 years of progressive experience in admissions, enrollment management, graduate recruitment, or a closely related field. Demonstrated experience working with CRMs and student information systems (e.g., Slate, Banner, EMP, Liaison) and centralized application systems (e.g., PharmCAS, WebAdMIT, other CAS products). Strong analytical skills with the ability to interpret recruitment data, manage reports, and make data-informed recommendations. Excellent written, verbal, and interpersonal communication skills, with a demonstrated commitment to high-touch customer service for prospective students and families. Proven ability to plan and execute events, manage multiple projects, and meet deadlines in a fast-paced, goal-driven environment. High level of accuracy and attention to detail in data entry, record-keeping, and process management. Demonstrated commitment to diversity, equity, inclusion, and belonging, and the ability to work effectively with individuals from diverse backgrounds. Willingness to work some evenings and weekends and to travel for recruitment as needed. Valid driver's license and ability to represent the College professionally on and off campus.

Physical Demands

Salary

Posting Detail Information

Posting Number

S070P

Number of Vacancies

1

Job Open Date

11/20/2025

Job Close Date

Open Until Filled

Yes

Special Instructions Summary

Supplemental Questions

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Applicant Documents

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Required Documents

Resume

Cover Letter

Optional Documents