Job Description

Important Recruitment Information for this vacancy

======================================================

Application Administrator I DG 1 position open until filled

Agency Information:

=======================


The Adjutant General's Department


Emergency Management


Response & Recovery Bureau


KDEM


Topeka, Ks

About the Position

======================

Who can apply:

Those who meet the criteria

Classified/Unclassified Service:

Unclassified

Full-Time/Part-Time:

Full-Time

Regular/Temporary:

Regular

Work Schedule:

Monday through Friday but may vary

Eligible to Receive Benefits:

YES

Veterans' Preference Eligible:

YES

Compensation:

$29.73 per hour.

=======================================

Salary can vary depending upon education, experience, or qualifications.*

Employment Benefits

=======================

Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the

STAR Program

Retirement and deferred compensation programs

Visit the Employee Benefits page for more information...

Position Summary & Responsibilities:

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Web EOC and Database Administration

(E)

Responsible for overall administration of the division's virtual incident management software (Web EOC), which is utilized by emergency management stakeholders at the local, state, and federal levels of government before, during, and after an emergency or disaster. Responsible for implementation and coordination of overall system enhancements and modifications in coordination with software vendor(s). Responsible for the development, testing, modification, implementation, and ongoing maintenance of boards for input of information by users in Web EOC. Responsible for the development of specialty and incident-specific boards within Web EOC. Responsible for adjudicating Web EOC users, usernames process permissions, and responsible for password resets in the system. Stores, retrieves, and manipulates data for use by management in analyzing response to emergencies, disaster and exercises. Assists with determining the feasibility of design enhancements and provide recommendations to leadership. Liaison between division and other emergency management stakeholder organization systems so that system and/or equipment are integrated for information sharing and collaboration. Seeks/receives input from stakeholders for recommended board and system enhancements. Conducts and/or attends meetings as needed to discuss best practices for information sharing and board development. Maintains, archives, and extracts incident-specific documentation of incidents and emergencies for use by emergency management stakeholders regarding previous emergencies and disasters and to support state and federal assistance. Determines software performance standards and modifies software to correct errors or enhance performance. Creates, maintains, and extracts information in Microsoft Excel, or like programs, in order to build spreadsheets of notification groups (e.g. emergency management partners at the local, state, and federal levels of government); continuity of operations, and continuity of government for state agencies; maintain up-to-date contact information for emergency management stakeholders; may assist with developing and production of credential badges and rapid tags for state emergency management partners. Uploads and maintains contact information for emergency management stakeholders in Web EOC and other/or other third-party mass communications notification system. Administers call notifications to emergency management stakeholders at the local, state, and federal levels of government for exercises; and before, during, and after an incident, emergency, or disaster to support inner-agency and/or response and recovery actions. Liaison between division information technology staff and software company(ies) for technical and system assistance.

Training and Technical Assistance

(E)

Serves as the state's primary point-of-contact for emergency management stakeholders for Web EOC. Develops and maintains standard operating procedures, guidelines, reference materials, etc. for Web EOC. Provides technical assistance and support to emergency management stakeholders for Web EOC. + Assists with testing Voice over Internet Protocol (VoIP) telephones and computer equipment in the state emergency operations center; enter trouble tickets with information technology staff to troubleshoot non-functional equipment.


Develops and delivers formal hands-on training sessions/demonstrations for Web EOC to emergency management stakeholders internal and external to the division; may need to provide just-in-time training to individuals coming into the state emergency operations center, as needed, to augment state response and recovery activities.

Committees/Liaison

(E)

May represent the bureau and/or agency leadership on state, regional, or national working groups, committees, etc. relevant to position.

State Emergency Operations Center Readiness and Activations

(E)

Serves as a section chief role, or subordinate element, of a major management function in the state emergency operations center (SEOC) during exercises and real-world activations.

Makes recommendations for Web EOC enhancements relevant to SEOC operations and incident support.

Staff Duty Officer (E)

Serves as a staff duty officer (SDO) for both technological hazards and natural hazards on a weekly rotational basis. While on call, the individual will be responsible for monitoring the state's 24-hour emergency line for all-hazards notifications and receive calls from local jurisdictions, public, and private industry to report natural and technological hazards. When receiving call notifications, the SDO is responsible for gathering incident-specific information, assessing resource shortfalls and need/potential need for state assistance, coordinating state/federal assistance to augment local response and recovery actions, providing incident-related informational updates to state and federal management stakeholders in accordance with division policy and procedures, and maintaining contact with impacted counties.

Other Related (M)

Assists with special projects relating to position to meet the agency's mission. Attend training and conferences related to job functions and agency mission as directed. Assists with the administrative tasks associated with maintaining and updating information on the division's webpages. Assists with posts to social media, such as Facebook and twitter during public outreach campaigns; assists with special events such as the state fair by helping with handouts and working the booth.

Incumbent may be subject to call-in/call-back outside of regular working hours to support state response and recovery actions, staffing the state emergency operations center, or deployments to areas impacted by an emergency or disaster.

Qualifications:

===================

Education

: General Successful completion of independent study courses through the FEMA Independent Study program (http://www.training.fema.gov/is/), or successful completion within 3 months of hire: IS-100: Introduction to the Incident Command System, ICS-100 IS-200: ICS for Single Resources and Initial Action Incidents IS-700: National Incident Management System (NIMS), An Introduction IS-800: National Response Framework, An Introduction

Licensing & Certification

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If not already obtained, successful completion of Kansas Certified Emergency Manager accreditation within 2 yrs of hire

Special Qualifications:

---------------------------

Required

Practical knowledge of developing and maintaining databases. Ability to proofread, verify and detect discrepancies in information or data. Ability to properly operation two-way radios - 800 MHz radios and other communications center equipment. Ability to apply and explain rules, regulations, policies and procedures. Ability to record, transmit and file information. Ability to operate personal computers; adept in development or design of documents, forms, and templates in Microsoft Office programs. Ability to develop and maintain standard operations procedures, reference materials. Ability to speak using good clarity, tone, volume, syntax, grammar, inflections, and modulation. Ability to establish and maintain effective working relationships with co-workers, agency employees, and the public. Ability to understand and follow verbal and written instructions; read and comprehend written materials. Ability to communicate effectively both verbally and in writing. Ability to develop and conduct training; ability to communicate technical operating information in common, understandable terms. Ability to work independently. Skill in using independent judgment and problem solving. Ability to work calmly and effectively during emergency situations.
Ability to lead others.

Preferred Qualifications

---------------------------------

Preferred

Practical knowledge of use of web/front-end developer skills, to include: HTML5, CSS, JavaScript, jQuery, and.NET. Practical knowledge of radio communications and radio etiquette. Knowledge of the rules and regulations of the Federal Communications Commission pertaining to the transmission and receiving of messages. Knowledge of the National Incident Management System (NIMS) and Incident Command System (ICS).

Two to three years of experience in applications development. Key areas include:

Analyze user needs and software/system requirements to determine enhancements; modify existing programs and applications to meet agency needs. Design, develop, modify, and test software development to evaluate the design. Modify existing software to correct errors, hardware changes, or improve performance.

Conduct trial runs of programs and applications to ensure they are performing as designed

Post-Offer, Pre-employment Requirements

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Must have a driver's license, vision must be correctable to range that will allow reading of computer display quickly and accurately. Be able to pass a background check and or obtain security clearance as needed.

Recruiter Contact Information

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Name: Angelina Farias

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Email

: angelina.farias@ks.gov

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Phone

: 785-646-2263

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Mailing Address

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State Human Resources


2722 SW Topeka Blvd


Topeka, Ks 66611

Job Application Process

===========================

First

Sign in

or register as a

New User

.

Complete or update your contact information

on the Careers> My Contact Information page. *This information is included on all your job applications.

Upload required documents

listed below for the Careers> My Job Applications page. *This information is included on all your job applications.

Start your

draft job application

, upload other required documents, and

submit

when it is complete.

Manage your draft and submitted applications on the Careers> My Job Applications page.

Check your email

and

My Job Notifications

for written communications from the Recruiter.

Email - sent to the Preferred email on the My Contact Information page

Notifications - view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov

: "How to Apply for a Job - Instructions" and "How to Search for a Job - Instructions"

Required Documents for this Application to be Complete

==========================================================

Upload these on the Careers - My Job Applications page

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Disability Verification Current Resume Tax clearance College Transcripts DD214 (if you are claiming Veteran's Preference)

Upload these on the Attachments step in your Job Application

----------------------------------------------------------------

Helpful Resources at

jobs.ks.gov

:

"How, What, & Where do I Upload Documents"
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Kansas Tax Clearance Certificate:

A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.


If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions

How to Claim Veterans Preference

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Veterans' Preference Eligible (VPE):

Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

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Learn more about claiming Veteran's Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.


Learn more about claiming Disability Hiring Preference

PLEASE NOTE

: The documentation verifying a person's eligibility for use of this preference should

not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:


ATTN: Disability Hiring Preference Coordinator

Office of Personnel Services

Docking State Office Building

915 SW Harrison Ave, Suite 260

Topeka, KS 66612

Equal Employment Opportunity

================================


The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.


If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.