Job Description

Important Recruitment Information for this vacancy

Job Posting closes:

November 24, 2025

Required documents uploaded by:

November 24, 2025

Kansas Department of Health and Environment:

Our agency is led by Secretary Janet Stanek, who was appointed by Gov. Kelly in Dec 2021. KDHE is comprised of three divisions: Public Health, Environment, and Health Care Finance (which includes the State's Medicaid program, KanCare). We are the only agency in the nation to have these three entities under one roof which allows us to take a holistic approach to improving and protecting the health and well-being of all Kansans.


Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9.

KDHE does not provide sponsorships for this position.

E-Verify:

Kansas Department of Health and Environment (KDHE) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please click here. For additional information regarding Immigrant and Employee Rights (IER) please click here.

http://www.kdhe.ks.gov/

About the Position

Who can apply:

Anyone (External)

Classified/Unclassified Service:

Unclassified

Full-Time/Part-Time:

Full-Time

Regular/Temporary:

Regular

Work Schedule:

Monday-Friday, 8am-5pm (Flexible schedules available)

Eligible to Receive Benefits:

Yes

Veterans' Preference Eligible:

Yes

Sponsorship:

KDHE does not provide sponsorship for this position.

Compensation:

Hourly Pay Range:

$18.70 - $24.48 Salary can vary depending upon education, experience, or qualifications.*

Employment Benefits

Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the

STAR Program

Retirement and deferred compensation programs

Visit the Employee Benefits page for more information...

Position Summary & Responsibilities

Position Summary:

The AP Specialist position (K0226431) will serve as the agency travel expense payment coordinator. Administers and provides oversight of all agency expense reports. Help as needed to agency staff in all policy areas related to travel. Reviews agency out-of-state travel requests to ensure that appropriate documentation is attached and assigns out-of-state approval number. Enters travel authorizations into SMART for all approved out-of-state travel requests. Audits agency in-state and out-of-state travel reimbursement requests for the Divisions of Environment and Health Care Finance to ensure that the travel or reimbursement requested is appropriate and that proper documentation is attached. Audits agency registration payment vouchers and interfund for compliance with travel policies and procedures. Ensure that all travel reimbursements are in compliance with State of Kansas policies and procedures and any applicable statutes or regulations. Interprets policies and informs agency personnel of new policies to ensure compliance. Revises and implements existing and new travel procedures under the guidance of the Director of Procurement. Enters new employee profiles into the travel module of the Statewide Management Accounting and Reporting Tool (SMART) system to ensure that travel reimbursement requests process without delay.


Prepares monthly payment for the agency business procurement card accounts including travel (airfare) accounts and lodging accounts. Monthly statements are reconciled against out-of-state travel requests and other documentation as necessary. Reconcile transactions and applies them to the appropriate purchase order(s) (if applicable). Transactions are approved for upload and released into the Statewide Management Accounting and Reporting Tool (SMART) system. Ensure that any account discrepancies whether it be an overage or a shortage are researched and addressed immediately.

Job Responsibilities may include but are not limited to the following:

Audits and releases for payment vendor payments originating from all divisions within KDHE. Audits vouchers and supporting documentation to ensure compliance with statewide procurement policies and contracts. Reviews statewide contracts to ensure that contract pricing has been obtained. Payment vouchers for items or services purchased from agency or statewide contracts are audited to ensure conformity with contract terms. Interprets procurement policies and informs agency personnel of new policies to ensure compliance. Implement new policies and procedures as directed. Receives and processes employee applications for VISA lodging cards.

Qualifications

Education

: + High School, GED

Licensing & Certification:

Minimum Qualifications:

+ Six months of experience in providing direction necessary to implement the objectives of an agency, program or organizational unit. Education may be substituted for experience as determined relevant by the agency.

Preferred Qualifications:

+ Word, Excel, PowerPoint, Access
+ Proofreading, editing, attention to detail
+ Ability to multi-task and manage several projects
+ Knowledge of State of Kansas travel policies and procedures
+ Experience using the Statewide Management Accounting and Reporting Tool (SMART)
+ 2 years current experience working with State of Kansas travel reimbursements
+ Excellent oral and written communication skills

Post-Offer, Pre-employment Requirements:

+ Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law. If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions
Valid Driver's License - Incumbent is required to have and maintain a valid driver's license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State.

Recruiter Contact Information

Name:

Melody Hazard

Email:

Melody.Hazard@ks.gov

Mailing Address:

1000 SW Jackson St. Suite 580 Topeka, KS 66612

Job Application Process

First Sign in or register as a New User.

Complete or update your contact information on the Careers> My Contact Information page.

This information is included on all your job applications.

Upload required documents listed below for the Careers> My Job Applications page.

This information is included on all your job applications.

Start your draft job application, upload other required documents, and Submit when it is complete.

+

Manage your draft and submitted applications on the Careers> My Job Applications page.

Check your email and My Job Notifications for written communications from the Recruiter.

+

Email - sent to the Preferred email on the My Contact Information page

+

Notifications - view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov

: "How to Apply for a Job - Instructions" and "How to Search for a Job - Instructions"

Required Documents for this Application to be Complete

Upload these on the Careers - My Job Applications page

Transcripts DD214 (if you are claiming Veteran's Preference)

Upload these on the Attachments step in your Job Application

Resume Cover Letter

Helpful Resources at

jobs.ks.gov

"How, What, & Where do I Upload Documents"

How to Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.


Learn more about claiming Veteran's Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.


Learn more about claiming Disability Hiring Preference

PLEASE NOTE

: The documentation verifying a person's eligibility for use of this preference should

not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:


ATTN: Disability Hiring Preference Coordinator

Office of Personnel Services

Landon State Office Building

900 SW Jackson, Rm 401

Topeka, KS 66612

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.


If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.