Job Description

This position serves as Annex Assistant in the Logistics and Access Services Department. Logistics and Access


Services is a newly reimagined department, which aims to remake acce.ss services to meet current and future


needs. The Annex Assistant performs accurate and timely retrieval, processing, and sending of patron and ILL-


requested library materials from the off-site library storage facility (the Annex} to the Vanderbilt main campus.


This position also as.signs storage shelving for newly arriving and returning transfers, assists with re-shelving


returned library materials, and assists with physical withdrawals of deaccessioned materials.





About the Work Unit:


The Logistics and Access Services department is based in the Central Library and the Annex and works in a team-based model, where responsibilities are shared, and planning and decision making are done collaboratively. The Logistics and Access Services department is tasked with developing a forward-looking service model that strategically aligns with the evolving needs of the Vanderbilt user community, ensuring relevance and sustainability. Moving beyond routine transactions, this department will focus on seamless access, exceptional user experiences, and transformative projects related to legacy print collections - all with an eye toward defining the future of library access for the next decade and beyond. Positions in this department are intentionally designed to be highly flexible and adaptable to strategic priorities.


The Jean and Alexander Heard Libraries at Vanderbilt University comprises nine libraries, as well as service


departments in collections services, digital scholarship & scholarly communications, information technology and digital services, and teaching & learning. We seek to create a welcoming environment and serve as partners in research and scholarship. The libraries are dynamic places for faculty, staff, students, and alumni to reflect and discover. We also strive to be a workplace in which staff at every level continuously grow in knowledge and skills, staying abreast of advances and trends in librarianship to power relevant, vibrant research libraries. The Jean and Alexander Heard Libraries are fundamental to the university's goal of advancing scholarship and learning. We collect, preserve and make accessible from a wide variety of resources; we partner with faculty and students to shape research, and encourage the development of Informed scholars and engaged citizens.





Key Functions and Expected Performance:


Prioritizes workflow to meet stated delivery times, as well as shares responsibility for assisting
unexpected faculty and scholar arrivals.


Processes returned library materials, including physical re-shelving. Receives and processes transferred library materials into Library Annex storage shelving arrangements,
including linear footage statistical record-keeping, database verification and updating, planning and assigning


linear space for new library materials.


Responsible for daily facilities inspections and verifications. Monitors electronic compact shelving
equipment and building facilities. Occasionally assists with light-weight furniture, shelving and equipment


relocations within the Library Annex.


Assists with physical withdrawals, measurement, and recording of deaccessioned materials. Maintains statistical accountability. Responsible for accurate verbal and written communication with patrons, guests, staff, and a variety of
service representatives in regard to all aspects of Annex services.


Assigns work and provides onsite supervision of student workers assigned to the Annex facility. Performs other duties as assigned. Supervisory Relationships:


This position does not have supervisory responsibility. This position reports administratively and


functionally to the Manager of Logistics and Access Services.





Education and Certifications:


Associate's degree or higher is preferred.





Experience and Skills:


Strong organizational skills and attention to detail are necessary. A wide range of computer and technology skills are necessary. Basic understanding of library cataloging systems and management software is preferred. Project management experience is preferred. Ability to push large book trucks as well as rolling and stationary ladders is necessary. Ability to climb ladders to reach up to 12-foot shelves to retrieve and shelve books and boxed
materials is necessary.


Ability to stand for long periods is necessary. Ability to lift 25 lbs. is necessary. Strong communication skills, both written and verbal, are necessary. Ability to work independently and collaboratively in a team environment is necessary. Dependable, proactive, and able to prioritize tasks effectively is necessary. Flexibility and adaptability to changes in priorities or project timelines is necessary. * 1-3 years' experience working in higher education or academic libraries is preferred.