Job Description

Job Overview

The Advancement Coordinator is responsible for executing the day-to-day administration of Madonna's fundraising and development efforts led by the Director of Advancement. The Advancement Coordinator serves as a dedicated support to the Director of Advancement in developing, executing, and continuously adapting a comprehensive plan to advance the mission, brand, and impact of Madonna Ability Alliance across the Greater Omaha Metro area and the Archdiocese of Omaha. In addition to supporting the Director of Advancement, the Advancement Coordinator also works closely with the Director of Administration, Madonna staff, dedicated volunteers, donors, advocates, and community partners who work tirelessly to serve individuals with IDD and ASD and their families.

Principal Duties & Responsibilities

Annual Campaigns - coordinate day-to-day administration of Madonna's three annual signature events (Celebration, Madonnapalooza, and the Madonna Golf Classic), the Annual Fund campaign, and other special efforts as directed. Duties include but are not limited to:

o Planning - coordinate chairperson and volunteer meetings/activities, and coordinate event vendors

o Silent Auction - manage and coordinate the silent auction acquisition process for signature events including securing volunteers, identifying donors, generating initial solicitation letters, and coordinating all related follow-up

o Giving - assist with underwriting and sponsorship solicitation efforts as well as grant writing associated with signature events and annual giving

o OneCause - manage and coordinate auction software administration, including creating a unique bidding website for each event, entering supporters and donations, creating item descriptions and managing all bidding site activity pre/during/post event

o Guests - coordinate invitation/mailing lists and mailing processes, RSVP collection, name tags, etc.

o Marketing Materials - manage and coordinate the production of invitation/save the dates, programs, signage, table tents, and any other printed materials

o Program - assist with coordination of the script, PowerPoint slideshows, videos, MC

o Recordkeeping - enter all gifts, donations, and purchases into Raiser's Edge

Raiser's Edge - coordinate day-to-day administration of Madonna's stakeholder database. Duties include but are not limited to:

o Constituent Records - manage, organize, and update all current records and create records for new donors/constituents

o Gifts - track and enter all general gifts, grants, memorials/honor gifts, as well as gifts/donations associated with events

o Correspondence - manage and coordinate all gift acknowledgement letters as well as any other targeted communications associated with stakeholders in the database

o Queries/Data-Mining - Assist with stakeholder and donor identification by creating and running queries and other reports in Raiser's Edge as needed, gather research or other information that will aid Madonna's Advancement efforts

Grants - assist with writing and reporting on annually renewing grants tied to events and annual fund, and research and identify new grant opportunities Madonna Council - serve as the day-to-day point of contact and coordination for the leadership team of the Madonna Council volunteer guild Junior Council - serve as the dedicated liaison to the Madonna Junior Council young women's guild, including coordinating all meeting schedules, communications, and events Annua Fund - support the Director of Advancement with the administration of the Annual Fund campaign as directed
Days of Giving - manage and coordinate Madonna's 'Share Omaha Days of Giving' and the 'Nebraska Catholic Day of Giving' participation and online giving platforms

Social media - assist Madonna's social media consultant as needed with photography on campus and at events

Website - coordinate the maintenance of the Madonna website related to Advancement, including events, annual fund, and volunteer guilds pages

General Support - provide various support activities including assisting with mailings, correspondence with donors, and other activities that will aid in fundraising General Administration - help answer the main phone line, monitor the front door, greet guests and cover the front desk when front desk staff are absent or need support

Knowledge, Skills and Abilities

Embrace the Mission of Madonna Ability Alliance and the Catholic-Christian values it is founded on

Exhibit a passion for serving youth and adults with diverse abilities

Experience as an administrative coordinator/assistant required

Experience in the fields of development, fundraising, and/or event planning strongly preferred

Proficiency in OneCause, or similar event administration platform, strongly preferred

Proficiency in Raiser's Edge, or similar stakeholder database, strongly preferred

Exhibit the ability to take direction while also independently executing principal duties and responsibilities with minimal supervision

Exhibit the ability and eagerness to learn new skills and new tasks

Exhibit strong attention to detail

Exhibit organization and follow-through completing tasks and accomplishing established goals

Exhibit excellence in managing multiple workflows at the same time, including the ability to prioritize and meet hard deadlines

Exhibit excellent teamwork and ability to work with an array of internal and external stakeholders

Exhibit superior customer service skills

Exhibit strong interpersonal and writing skills

Proficiency in Microsoft Office required, including Outlook, Excel, PowerPoint, Publisher, Word, and mail/e-mail merges via Excel & Word

Education & Experience

Administrative coordinator/assistant experience required Development/fundraising/event planning administration experience preferred High School Diploma required. A bachelor's degree is preferred. Experience working in a school/agency setting and/or with youth and adults with diverse abilities preferred.

Work Hours

Mon - Fri 8:00 am - 4:00 pm

Evening and weekends required as they pertain to annual campaign planning, set-up, and clean-up.

Pay: From $50,000.00 per year

Benefits:

403(b) Dental insurance Health insurance Life insurance Paid time off Vision insurance
Experience:

event planning: 3 years (Required)
Work Location: In person