Job Description

Reporting to the Facility Supervisor and located in our St. Charles, MO Headquarters, this role will report in person Monday - Friday from 8:00 am - 5:00 pm. The Administrative Support Specialist will:


Answer and direct calls to the appropriate person or take a message from the caller

Greet visitors; determine nature and purpose of visit, and assist with completion of check-in procedures

Receive all deliveries and ensure receipt of all packages by employees

Purchase postage supplies and maintain monthly log

Sort and distribute all mail and send certified mail receipts as requested

Create shipping labels for all outgoing packages or envelopes and log tracking information

Maintain weekly courier pick-up schedule and log packages for billing purposes

Support the Facilities Supervisor to promote and implement employee engagement initiatives and events

Assist Human Resources with welcoming new employees by creating name plates and welcome kits

Ensure lunches and snacks for meetings and guests are thoughtfully prepared and attractively arranged

Create and maintain the internal portal. Update postings related to employee services, wellness, charity drives and other announcements

Schedule travel arrangements for employees when requested

Foster relationships with vendors in order to enhance services and discounts for employees

Assist the executive team with various tasks and projects as needed

Order shipping and office supplies as needed

Demonstrates a positive and productive attitude

Excellent attendance and punctuality history

Promote a welcoming environment during normal business hours (M - F, 8:00 - 5:00, on-site)

Must be able to multitask and have an eye for detail

Active Missouri notary or be willing to obtain notary status within the first year of employment

Experience with the Microsoft Office suite, VOIP phone systems ,and other office equipment

About Distribution Management:

Headquartered in the Missouri Research Park in St. Charles, MO, Distribution Management is a national technology, fulfillment, and distribution provider specializing in automated order handling, managed supply services, wholesale services, and e-commerce fulfillment. DM is able to reach 99% of the U.S. within one to two days and some international destinations within three days from its five strategically located distribution centers. DM's order accuracy rate of 99.9% is reflective of its focus on operational excellence, efficiencies that have resulted from significant investment in technology and a dedicated IT development staff specializing in integration, automation, and real-time reporting. To learn more, visit www.distributionmgmt.com.