Job Description

The Administrative Specialist will provide direct administrative support to a federal client for programmatic and executive support services in support of their offices. They will interact and work with office staff, vendors, executives, and other agency offices. Responsibilities:

• Handle Personnel and Payroll Support
• Provide Administrative Management support
• Assist with Procurement and Financial Support
• Book and handle travel management support
• Schedule and arrange in-person and virtual meetings, including collecting agenda items and taking notes
• Coordinating logistics for retreats, special meetings, and team gatherings
• Provide technical assistance with Microsoft 365 applications such as Word, Excel, PowerPoint, and Teams
• Create Help Desk tickets for staff
• Prepare administrative forms for staff, such as trainings and reimbursements
• Manage office inventory and supplies
• Assist with staff recruitment, hiring, and onboarding
• Maintain and organizing a record filing system and document tracking database
• Prepare, edit, and review memoranda, policy papers, correspondence, and other documents

Basic Qualifications:

• Must be a US Citizen
• A college diploma, or equivalent, is preferred
• Must have 2+ years of experience in an administrative assistant position
• Minimum of 1 year experience managing highly sensitive, confidential information
• Minimum of 1 year experience researching and identifying solutions
• Minimum of 1 year experience with preparing an Office Budget
• Experience with Microsoft Office 365
• Strong attention to detail
• Excellent communication skills
• High level of time management
• Excellent organization and prioritization
• Excellent customer service skills

This position requires being present in-office. Job Type: Full-time Pay: $45,000.00 - $60,000.00 per year Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Washington, DC: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

• Health insurance