Job Description

Important Recruitment Information for this vacancy

======================================================

Job Posting closes:

November 10, 2025

Agency Information:

Kansas Department of Corrections

About the Position

======================

Who can apply:

Everyone

Classified/Unclassified Service:

Unclassified

Full-Time/Part-Time:

Full-Time

Regular/Temporary:

Regular

Work Schedule:

8:00am - 5:00pm M-F

Eligible to Receive Benefits:

Yes

Veterans' Preference Eligible:

Yes

Search Keywords:

Corrections, Clerical, Administrative Support, Reception, Parole, NCIC

Compensation:

$17.39

=============================

Employment Benefits

=======================


Comprehensive medical, mental, dental, vision, and additional coverage


Sick & Vacation leave


Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave


Paid State Holidays (designated by the Governor annually)


Fitness Centers in select locations


Employee discounts with the STAR Program


Retirement and deferred compensation programs



Visit the Employee Benefits page for more information...

Position Summary & Responsibilities

========================================

Position Summary:

This position coordinates and delivers the reception function for the Wichita Parole Office; provides direct administrative support to management and parole staff in the region. Position communicates with staff, offender, offender's family and the general public. Provides general reception services.

Job Responsibilities may include but are not limited to the following:

Reception/Front Desk: Oversee the reception function for the Wichita Parole Office by coordinating work of front desk office staff who receive telephone calls and office visitors; look up information in OMIS and Athena, monitor lobby activity; handle all incoming and incoming mail; prepare offender urine samples for pick-up; and receive and distribute deliveries. Type letters, newsletters, forms, reports, and lists and other materials as needed to ensure smooth operation of the reception function. Purge offender files and image the documents.


Administrative Support: Support the Regional Director, Deputy Director and Parole Supervisors by preparing or directing the preparation of correspondence, office, and cell phone lists. Do any scheduling of meetings, trips, or other matters as requested. Provide back up to other Administrative Specialists and overall administrative support to the Regional Director and Deputy Director.


NCIC New Admissions: Enter NCIC information on all new releases from Kansas facilities, parole, conditional release, post-release and compact cases. Review information submitted by Parole Officers, add required court information. Review NCIC information to determine appropriate course of action. NCIC Updates/Modifications: Update/modify NCIC information as information changes.


Treasurer duties to the Employee Use Fund for the Southern Parole Regional Wellness Committee.


Perform other duties as needed/assigned.

Qualifications

==================

Education

: High school diploma or equivalent

Minimum Qualifications

: Two years' experience in general office, clerical or administrative support work. Education may be substituted for experience as determined relevant by the agency.

Post-Offer, Pre-employment Requirements

: Must pass a background check and drug screen upon hire.

Recruiter Contact Information

=================================

Name

: Ann Duffy

Email

: Ann.Duffy@ks.gov

Phone

: (785) 250-8768

Job Application Process

===========================


First

Sign in

or register as a

New User

.

Complete or update your contact information

on the Careers> My Contact Information page. *This information is included on all your job applications.

Upload required documents

listed below for the Careers> My Job Applications page. *This information is included on all your job applications.


Start your

draft job application

, upload other required documents, and

Submit

when it is complete.


Manage your draft and submitted applications on the Careers> My Job Applications page.

Check your email

and

My Job Notifications

for written communications from the Recruiter.


Email - sent to the Preferred email on the My Contact Information page


Notifications - view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov

: "How to Apply for a Job - Instructions" and "How to Search for a Job - Instructions"

Required Documents for this Application to be Complete

==========================================================

Upload these on the Attachments step in your Job Application

----------------------------------------------------------------

Cover Letter

Resume

Helpful Resources at

jobs.ks.gov

:

"How, What, & Where do I Upload Documents"
-----------------------------------------------------------------------------------------------------

Kansas Tax Clearance Certificate:

A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.


If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions

How to Claim Veterans Preference

====================================

Veterans' Preference Eligible (VPE):

Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.


Learn more about claiming Veteran's Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.


Learn more about claiming Disability Hiring Preference

PLEASE NOTE

: The documentation verifying a person's eligibility for use of this preference should

not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:


ATTN: Disability Hiring Preference Coordinator

Office of Personnel Services

Docking State Office Building

915 SW Harrison Ave, Suite 260

Topeka, KS 66612

Equal Employment Opportunity

================================


The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.


If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.