Job Description

Agency Adult Correction
Division Operations
Job Classification Title Administrative Specialist I (S)
Position Number 60057488
Grade NC08
About Us
The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!
Description of Work Salary Range: $37,782 - $66,120
Reporting to the Administrative Officer II, this position is primarily responsible for human resource and fiscal functions in the Administrative Services section of a Medium Custody Correctional Facility. Job responsibilities include, but are not limited to, the following:
- Providing centralized recruitment services for the assigned classifications and sections within the Department of Adult Correction, including recruitment on Workday, scheduling and coordinating interviews, processing hiring packages, ensuring that all required documents are completed, and that the position is filled or otherwise closed.
- Serving and maintaining confidentiality as a Benefits and Leave resource to new and/or current employees to ensure benefits are administered correctly and current data is disseminated to employees.
- Reviewing and processing Leave of Absence (LOA) packages and Worker's Compensation claims for employees within purview and explaining processes and procedures to affected employees and supervisors.
- Auditing time and leave to ensure employee payroll issues are resolved promptly and accurately.
- Compiling, maintaining, and organizing files, records, logs, and reports, both hard and electronic copies, and tracking data.
- Performing fiscal functions at the facility, such as offender banking, purchasing, accounts payable, and budget monitoring.
Reviewing all invoices for local purchases to ensure compliance with rules and policies governing outside purchases.
- Assisting the Administrative Officer II in the preparation of periodic budget requests and providing information as requested on the financial implications of policy decisions.
- Assisting with equipment and inventory control for the facility, compiling and monitoring motor vehicles and travel logs for all department vehicles and DOA vehicles, and processing expense vouchers submitted by staff to ensure compliance with policy guidelines.
- Problem solving and interpreting various policies and procedures. Functioning independently, possessing good communication skills (both verbally and written), and working under pressure to meet various types of deadlines/requirements.
- Serving as back-up to the Administrative Officer II, as needed.
Knowledge Skills and Abilities/Management Preferences

• Documented knowledge of accounting methods, procedures, and practices
• Experience applying selected policy, procedures, and regulations to personnel/HR related transactions
• Experience using Microsoft Excel
• Experience using Microsoft Word

This is a full-time position (40 hours per week) with .
Note to Current State Employees:
The salary grade for this position is NC08. State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY result.
About Columbus Correctional Institution:
Columbus Correctional Institution is located in Whiteville, North Carolina and houses up to 698 male offenders in a medium custody facility.
Minimum Education and Experience
Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.
High school diploma or General Educational Development (GED) diploma and two years of related administrative experience
Or
An equivalent combination of education and experience.
EEO Statement
The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.
Recruiter: Lyndsey Schrier
Email:

Skills Required