Job Description

Position Summary:

The Administrative Specialist is responsible for providing comprehensive support in the areas of Human Resources, Payroll, and Benefits Administration. This position plays a critical role in ensuring accurate employee records, timely payroll processing, and smooth benefits administration while also assisting with other administrative duties that support employees and the company's operations.

Pay Classification:

Exempt

Key Responsibilities:

Human Resources

Conduct new hire onboarding and orientation. Maintain accurate employee personnel files and HR records. Administer and track time off, leaves of absence, and FMLA notifications. Support supervisors with the annual performance appraisal process. Ensure compliance with company policies and federal/state employment laws. Handle day-to-day HR inquiries and provide employee support. Perform other HR-related duties as assigned.

Payroll

Accurately enter and maintain employee wage rates, tax withholdings, and benefit deductions in the payroll system. Process weekly payroll for exempt and non-exempt employees. Process monthly payroll for exempt employees. Manage weekly and monthly per diem payments. Administer monthly vehicle allowance payments. Prepare and report employee deductions for 401(k) contributions. Maintain employee loan records and payroll deductions. Ensure compliance with federal, state, and local payroll regulations. Resolve payroll discrepancies and respond to employee payroll inquiries.

Benefits Administration

Assist employees with benefits enrollment, changes, and questions. Ensure payroll deductions are accurately reflected in the benefits administration system. Process terminations in the benefits administration system. Coordinate with vendors to resolve benefit-related issues. Maintain accurate benefit records and reporting.

Additional Administrative Duties

Manage inventory of company apparel, safety gear, and new hire gifts. Coordinate employee orders and distribution of company-branded items. Provide general administrative support to leadership as needed.

Qualifications:

Associate's degree in Business Administration, Human Resources, or related field (Bachelor's preferred). 3+ years of experience in HR, payroll, or benefits administration. Knowledge of employment laws, payroll regulations, and benefit compliance requirements. Proficiency with payroll and HRIS/benefits administration systems. Strong organizational skills and attention to detail. Excellent communication and problem-solving skills. Ability to maintain confidentiality and handle sensitive information.

Work Environment:

This is a full-time, onsite position in a professional office setting with occasional interaction with employees in the field.

Job Type: Full-time

Pay: $55,000.00 - $75,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance
Work Location: In person