Job Description

Administrative Specialist

-

(

25142574

)

Note: Employees for the State of Montana must reside within Montana. All applications and required application documents must be submitted through the MT Careers site at:

https://mtstatejobs.taleo.net/careersection/200/jobdetail.ftl?job=25142574&tz=GMT-07:00&tzname=America/Denver

MISSION STATEMENT:

The Governor's Office of Community Service (GOCS) exists to expand national service and community volunteerism across Montana. GOCS is a state service commission responsible for administering federal funding for AmeriCorps State programs in Montana and coordinating with other AmeriCorps programs such as National Directs, VISTA, and NCCC. GOCS is led by a Governor-appointed Director and is supported by a fifteen-member Commission on Community Service. GOCS partners with all streams of AmeriCorps service programs and community-based organizations to meet the objectives and goals of the state service plan.

CORE VALUES:

+ Customer Focus
+ Individual Responsibility
+ Ethics in the Workplace
+ Continuous Improvement
+ Learn more about GOCS HERE!



It's about the people and the impact we make in our communities every day. We are proud of our open, team-based, supportive, and collaborative work environments. Learn more about DLI here.

BENEFITS:

Being able to enjoy the quality of life in the beautiful state of Montana is one of the benefits you will love about this opportunity! Our mountains, waterways and open spaces provide not only beautiful scenery but year-round recreational opportunities including hiking, camping, biking, fishing, boating, hunting, skiing and snowmobiling. Montana boasts a high-quality education system and a variety of entertainment including fairs, rodeos, and theaters. Read more about our great state here.


See our other incredible benefits here. These are some of our benefits just to name a few:

Work/life balance with hybrid schedules or partial telework may be available within the state of Montana. 38 paid days off a year including vacation, sick leave and holidays. Military leave: You'll get up to 15 days of military leave with full pay. Longevity raises with continuous service, as well as any negotiated market increases and state statutory raises. Health, dental, vision, life insurance coverage, flexible spending accounts, EAP - click here to learn more. Free telehealth and access to free employee medical clinics through our medical plan - click here to learn more. Choice between two retirement plans with an employer contribution between 8.73% - 9.07% of your annual salary. A third optional 457(b) deferred compensation plan is also available. - Click here to learn more. Public Service Loan Forgiveness- Employment with the State of Montana may qualify you to receive loan forgiveness- click here to learn more! Career progression, training opportunities and room for professional growth. State employee discounts at various businesses across the state.

This position may be eligible for a statutory $1.00 an hour base pay increase effective on July 1, 2026.

This position may be covered by a Voluntary Employee Beneficiary Association (VEBA)

JOB DUTIES:

Are you looking for a position where you get to work with a great group of professionals who love what they do and are dedicated to service? Are you looking for a work environment that places high value on public trust, individual responsibility, continuous improvement, professional growth, and likes to have fun while getting things done? If so, then you may be the right person for the Administrative Specialist position with the Governor's Office of Community Service (GOCS). Although housed in the DLI Commissioners Office, GOCS has its own functions.


The Governor's Office of Community Service (GOCS), also known as ServeMontana, is looking for a Administrative Specialist to join our team in a 32 hour per week capacity. In this role, reporting to the Director, the successful candidate will bring skills and experience to provide support for the Office and its initiatives. The overarching goal of the position is to support the Commission on Community Service, the Director, and staff team to sustain high performance with a culture of positive customer service, attitude of excellence, and accountability. This position also offers communications responsibilities such as creative graphic and social media content development that aligns with a range of branding and messaging requirements.


The Administrative Specialist will work independently and with a dynamic team to support recurring activities such as AmeriCorps grant reviews, ServeMontana Awards, the Gift of Life Ceremony, and the ServeMontana Symposium. The Administrative Specialist will have a leadership role in the annual Youth Serve Montana Scholarships and will assist the staff team to serve AmeriCorps programs with marketing, training, and recruitment.


The Administrative Specialist will assist in office administration by preparing for meetings, arranging logistics, running social media, and generating logos and content. The Specialist will manage administrative and outreach functions, including documenting procedures, drafting correspondence and reports, ordering supplies, and maintaining spreadsheets and electronic files.


The Administrative Specialist will build positive professional relationships with community partners and will represent GOCS well during events, with the Commission on Community Service, the Office of the Governor, AmeriCorps, members of the public, and other affiliates.


The Administrative Specialist will occasionally travel in-state to attend national service events, meet with partners, attend conferences and trainings such as the annual State Tribal Relations Training, Montana Nonprofit Association annual conference, and other development opportunities as time and budget allows.

This position is permanent however is contingent on continued funding. Funding is expected beyond one year but is not assured.

KNOWLEDGE, SKILLS AND ABILITIES:

If you are the right person for this opportunity, you will have the following knowledge, skills or abilities:


Knowledge of (or ability to learn in a reasonable amount of time):

Administrative and clerical procedures and systems such as managing records, meeting minutes, zoom meetings, and other office procedures using appropriate terminology. Structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. Electronic equipment, computer hardware and software, including basic troubleshooting in real time. Knowledge of data management, spreadsheets, creating social media content, and business writing necessary.

Skills:

Project management, managing multiple priorities and processes. Communicating professionally with a wide variety of audiences, public speaking, and paying attention to detail. Time management- managing one's own priorities while considering priorities of others. Microsoft Office Suite programs required.

Ability to:

Work professionally with people of all ages and at all levels within diverse organizations, and present information clearly. Manage projects to completion, stay organized, give and receive constructive feedback. Work independently to meet objectives and remain calm under pressure. Provide effective and professional customer service to the public, communities, businesses, grantees, applicants, Commission on Community Service, and other stakeholders.

MINIMUM QUALIFICATIONS

Qualified applicants should possess as Associate Degree in a related field, plus one year of applicable experience, or three years of related experience. Any combination of equivalent experience and education to successfully perform the essential functions of the position will be considered.

HOW TO APPLY FOR THIS OPPORTUNITY:

A complete state application is not required; however, you will need to initiate the application and attach the resume, cover letter or other required documents at time of application to be considered for this position. Resume will auto fill the application, but the application will not be scored or reviewed.


Failure to attach the cover letter and resume will result in your application being considered incomplete and will not be considered further. Materials submitted but not requested will not be considered in the selection process.

Tip:

When attaching your resume, cover letter or other required documents you must mark the attachments as "RELEVANT" or we will be unable to view your documents.

Required application materials:

Cover Letter

- Your Cover Letter should explain how your experience and education meet the identified Knowledge, Skills, and Abilities, with examples that demonstrate your qualifications.

Resume

- include all work experience you have held that would help you qualify for this position, including duties, dates of employment.

Only online applications will be accepted. By applying online, you can receive updates and monitor the status of your application.


All documents for Veteran or Disability preference must be received or date stamped by the closing date. You will receive an application confirmation email with instructions on acceptable preference documents and how to submit such documents.


If you need an accommodation with the application process, please contact the HR office.

Applicant Pool Statement

If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.

Training Assignment

This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.

Salary: $

27.30 - 28.10 Hourly

Telework Eligibility

Telework Eligible (Full-time telework is not available. Telework schedule must be supervisor approved.)

Benefits Package Eligibility

Health Insurance, Paid Leave & Holidays, Retirement Plan

Number of Openings

1

Employee Status

Regular

Schedule

Full-Time

Job Type

Standard

Shift

Day Job

Travel

Yes, 5 % of the Time

Primary Location

Helena

Agency

Department of Labor & Industry

Union

000 - None

Posting Date

Nov 12, 2025, 9:17:12 AM

Closing Date (based on your computer's timezone)

: Dec 1, 2025, 12:59:00 AM

Required Application Materials

Cover Letter, Resume

Contact Name

Office of Human Resources |

Contact Email

dliapps@mt.gov |

Contact Phone

406-444-7069