Job Description

Benefits:

401(k) 401(k) matching Competitive salary Dental insurance Health insurance Opportunity for advancement Paid time off Vision insurance

Administrative Specialist

=============================

All Hours Mechanical - Columbus, Ohio

About Us:

All Hours Mechanical is a commercial HVAC contractor serving Central Ohio. We pride ourselves on professional service, quality workmanship, and a team-first culture. We're looking for a motivated

Administrative Specialist

to support our office operations, HR processes, and customer communications. This position plays a key role in keeping the business organized and running smoothly.

Position Summary

The Administrative Specialist provides a wide range of administrative, clerical, and organizational support to the management team. This role assists with HR documentation, marketing coordination, data entry, and day-to-day office activities. The ideal candidate is proactive, detail-oriented, and comfortable working in a dynamic environment where priorities can shift.

Key Responsibilities

Administrative Support

Manage and organize digital and physical files

Enter and update project, customer, and vendor information
Prepare correspondence, reports, and job documentation
Answer and route incoming calls and emails
Support leadership with scheduling, purchasing, and follow-up

Human Resources Assistance

Assist with recruiting, onboarding, and maintaining employee records

Help process timesheets, PTO requests, and HR compliance documentation
Support company communications and employee engagement efforts

Marketing & Communications

Help create and post content on social media or the company website

Maintain marketing materials (flyers, brochures, announcements)
Assist with community events and customer appreciation efforts

Data & Record keeping

Maintain organized spreadsheets and databases for tools, vehicles, and projects

Track and reconcile invoices, expenses, and job costs
Ensure data accuracy across systems

Qualifications

2+ years of administrative experience (construction or service industry preferred)

Proficient in Microsoft Office and/or Google Workspace
Strong organizational, written, and verbal communication skills
High attention to detail and accuracy
Ability to handle confidential information professionally
Positive attitude and willingness to support multiple departments

Compensation & Benefits

Competitive pay based on experience

Full-time, Monday-Friday schedule
Paid time off and company holidays
Growth opportunities in HR, accounting, or operations
Supportive, team-oriented environment

To Apply:

Email your resume and a brief cover note to

[insert your email or application link]

with the subject line

"Administrative Specialist - [Your Name]"

.