Job Description

ADMINISTRATIVE SPECIALIST (GRANT FUNDED)

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HOUSTON AIRPORT SYSTEM
Houston, Texas United States
Posted: Sep 19, 2025

Salary:

$26.68 - $33.39 Hourly USD
Full Time


Clerical and Administrative Support


Fundraising or Grants Administration

POSITION OVERVIEW

APPLICATIONS ACCEPTED FROM:

ALL PERSONS INTERESTED

DIVISION:

OFFICE OF PUBLIC SAFETY & HOMELAND SECURITY

REPORTING LOCATION:

CITY HALL ANNEX, 900 BAGBY ST., 2ND FLOOR, HOUSTON, TX 77002

WORKDAYS & HOURS:

MONDAY - FRIDAY; 8:00 A.M. - 5:00 P.M.

Subject to change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

The City of Houston Office of Public Safety and Homeland Security is responsible for managing federal homeland security grants for the Greater Houston region, as well as leading and supporting homeland security preparedness projects and activities (e.g., conducting plan reviews, writing reports, developing exercises) for the Houston region.



The Administrative Specialist will perform various professional administrative functions in the research, development, interpretation and implementation of the information and operational policies and procedures pertaining to the public/community preparedness program. Assists in the management of the Community Emergency Response Team (CERT) program to include coordinating and conducting CERT Basic Training courses, drills, and continuing education sessions. This includes recruiting and training volunteers, planning/conducting emergency preparedness exercises, and supporting disaster response efforts. Organize community outreach events to promote emergency preparedness, increase program visibility and engage CERT members. This includes delivery of preparedness programs, in addition to CERT, to communities and organizations as needed, including distribution of public education materials. Drafts correspondence, reports, newsletters, and other documents; proofs/edits documents for accuracy, content and format. Prepares periodic reports, compiles information and maintains reference information. Investigate problems/potential problems by means of written and verbal communication. Conducts administrative research and special management activities or assignments. Maintain updated contact information and deployment readiness status of CERT members. Ensure the safety and accountability of all CERT volunteers during trainings and outreach events. Performs other duties as assigned.

WORKING CONDITIONS

The position is generally physically comfortable. May require evening or weekend work for training sessions, meetings, or emergency responses. Must be able to lift 25-50 pounds and work in outdoor environments during training, drills, and emergencies. May be prolonged periods of sitting, standing, or walking during outreach or events. Requires travel within the Region.

MINIMUM REQUIREMENTS

EDUCATION REQUIREMENTS

Requires a Bachelor's degree in Business Administration, Liberal Arts or a related field.

EXPERIENCE REQUIREMENTS

Three years of administrative experience are required.



Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.

LICENSE REQUIREMENTS

Valid Texas Driver's License and compliance with the City of Houston policy on driving (Administrative Policy 2-2).

PREFERENCES

Preferences shall be given to those candidates with the following skillsets:

Proficiency in Microsoft Office, with extensive experience creating documents, spreadsheets, reports, presentations, and graphics using Excel, Word, Access, Canva, and PowerPoint. Budget and financial management experience. CERT facilitator/coordinator certification and prior experience managing a CERT program. Background in emergency response, volunteer management, or public safety coordination. Experience engaging and educating vulnerable populations. Bilingual in English and Spanish.

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

GENERAL INFORMATION

SELECTION / SKILLS TESTS REQUIRED

None; however, the department may administer a skills assessment test.

SAFETY IMPACT POSITION

Yes

If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

GRANT FUND POSITION

Grants and Special Funded positions are dependent upon continued available funds. If funding is no longer available, employees may be laid off or transferred.

SALARY INFORMATION

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

PAY GRADE: 20

APPLICATION PROCEDURES

Only online applications

will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period.

Applications must be submitted online at:

www.houstontx.gov

.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-393-0453.



If you need special services or accommodations, call 832-393-0453. (TTY 7-1-1)



If you need login assistance or technical support call 855-524-5627.



Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.



All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.



The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:Medical Dental Vision Wellness Supplemental Insurance Life insurance Long-term disability Retirement pension 457 deferred compensation plan Employee Assistance Program 10 days of vacation each year 11 city holidays, plus one floating holiday Compensable Sick Leave Personal Leave Flexible schedules Hybrid-Telework for eligible positions Professional development opportunities Transportation/parking plan Section 125 pretax deductions Dependent Care Reimbursement Plan Paid Prenatal, Parental and Infant Wellness Leaves Healthcare Flexible Spending Account
For plan details, visit http://www.houstontx.gov/hr/benefits.html



Closing Date/Time: 9/21/2025 11:59 PM Central

Houston Airport System

2812331839

OUR STOREY | HOUSTON AIRPORT SYSTEM

The Houston Airport System provides a safe and dynamic air services network that fosters economic vitality for the transportation industry and facilitates a strong level of global connectivity for a diverse and growing population living throughout the greater Houston region.

OUR MISSION

We exist to connect the people, businesses, cultures and economies of the world to Houston.

OUR VISION

Establish the Houston Airport System as a five-star global air service gateway where the magic of flight is celebrated.

OUR HISTORY

In 1937, as Houston began its ascent to become the energy capital of the world, the city acquired the site of its first major commercial airport, William P. Hobby Airport.


As the City of Houston continued to grow so did the Houston Airport System, adding George Bush Intercontinental Airport in 1969 and Ellington Airport in 1984. Today, George Bush Intercontinental Airport serves as the premier long-haul international airport facility, while Ellington Airport supports both general aviation flights as well as a host of government/military operations. Hobby Airport opened an international concourse and welcomed back international service in October 2015, serving destinations in Latin American and the Caribbean.