Job Description

Job Category: Administrative Support
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Are you seeking an opportunity to support the administration of key academic programs at the University of Southern Maine? The University of Southern Maine invites you to apply for the position of Administrative Specialist and join a collaborative team to support its undergraduate and graduate programs.
The Administrative Specialist will support academic departments within the School of Education and Human Development on the University's Gorham campus. This role involves a variety of administrative and clerical tasks that require strong organizational skills and in-depth procedural knowledge. Key responsibilities include, but are not limited to, onboarding new students, assisting with course scheduling and registration, maintaining student records, and updating program websites. The Administrative Specialist also serves as the primary point of contact and an ongoing resource for both internal and external stakeholders, including current and prospective students, faculty and staff, and personnel in partnering K-12 schools and related organizations.
The ideal candidate for the Administrative Specialist position enjoys collaboration with a team and is committed to providing student-focused services. Effective oral and written communication, technology, and organizational and time management skills are essential for success. The Administrative Specialist must be able to manage and prioritize multiple tasks, exercise initiative and sound judgement, maintain confidentiality, and interact effectively with diverse stakeholders.
The at the University of Southern Maine is dedicated to preparing compassionate, skilled, and innovative educators, leaders, and professionals who make a positive impact in schools and communities. With a strong commitment to equity, collaboration, and hands-on learning, the School offers a range of undergraduate and graduate programs that emphasize both academic excellence and practical experience. Through close partnerships with schools and organizations across Maine, students gain meaningful field experiences and are supported in developing the knowledge, skills, and dispositions needed to advance learning, leadership, and human development.
This full-time position on the Gorham campus will receive a starting pay rate of $19.61/hour for a new hire or the appropriate transfer rate for a current employee with the University of Maine System. The position also affords an excellent opportunity to pursue a bachelor's or advanced degree through the University's generous tuition waiver benefit.
The University of Southern Maine offers highly competitive for full-time employees that include (but is not limited to):

• 13 paid holidays plus earned vacation time and sick time
• Health, dental and vision insurance
• Low-cost short-term disability insurance and employer-paid long-term disability insurance
• Employer-paid basic life insurance and supplemental life insurance
• A tuition waiver program for employees and their spouse or dependent child(ren)
• A 403(b)-retirement plan with employer contribution
• Free access to the METRO system, including the Husky Line with service between our Portland and Gorham campuses

To learn more, please review the .
The e is a vibrant academic community located in the greater Portland, Maine area, including campuses in Portland, Gorham, Lewiston, and online. USM is part of the University of Maine System and offers a comprehensive array of undergraduate and graduate programs, emphasizing hands-on learning, community engagement, and interdisciplinary collaboration. With a highly engaged student-centered learning environment, USM is a steward of higher education, helping drive the economic, cultural, and civic life in the communities where our campuses are located and beyond. USM is committed to providing expanded access to high-quality education that elevates economic opportunity and contributes significantly to the vitality of a diverse society. To learn more about USM, visit .
The University of Southern Maine fosters a welcoming and supportive campus environment that respects and appreciates varied perspectives, enhancing teaching, learning, personal growth, and overall institutional achievement. We welcome applications from candidates of all backgrounds who share our dedication to academic excellence and the enrichment of our community.
We are dedicated to our Service Promise, Student Focused Every Day and seek a team member who embraces this commitment and upholds our core values of Respect & Care, Integrity, Equity, and Responsiveness.
Required Qualifications:

• High school diploma or equivalent (G.E.D.) or international degree equivalency
• 1+ years of administrative support experience
• Excellent communication and customer service skills
• Computer proficiency, including experience working with spreadsheets
• Ability to handle confidential information related to students and faculty

How to Apply:
Click on 'Apply Now' or visit our and submit the following:

• Cover Letter
• Resume/Curriculum Vitae
• Finalist candidates will be asked to provide a list of the names and contact information for references

For full consideration please submit all required materials by October 13, 2025.
We are not able to consider applicants who require Visa sponsorship support.
Appropriate background screening will be conducted for the successful candidate.
Clery Act:
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish, and distribute an Annual Security Report (ASR), and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. . If you wish to have a paper copy of the ASR or need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact our Public Safety Office at 207.780.5211.
EEO Statement:
The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling 207.581.1226, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the at .
About Us: About the University of Maine System
The University of Maine System (UMS), established in 1968, consists of seven universities and the University of Maine School of Law, spread across various locations in Maine. UMS provides system-wide services and governance from these locations, leveraging the distinct strengths and collaborations among its institutions to advance and the state of Maine.
Choosing UMS means opting for a high quality of life supported by excellent benefits such as tuition waivers, robust retirement contributions, and comprehensive insurance coverage including medical, dental, vision, life, and disability. Maine's diverse landscapes, from accessible wilderness and rugged coastline to urban centers and rural communities, offer numerous cultural activities, strong public schools, safe neighborhoods, and high-quality healthcare. Discover more about Maine's exemplary lifestyle on the .

Skills Required