Job Description

Join Our Mission to Transform Lives as an Administrative Secretary

Are you passionate about mission-driven work and believe in second chances and the power of community support? We're looking for a professional secretary to lead our office operations in our secure youth residential facility. If so, Spectrum Juvenile Justice Services wants you on our team!

Key Responsibilities:

Manage daily office operations

with minimal supervision, ensuring all administrative tasks align with Child Caring Institution (CCI) standards and agency policies.

Serve as the first point of contact

for callers, visitors, clients, and community members, maintaining a professional, courteous, and trauma-informed approach at all times.

Perform data entry and maintain records

by ensuring accurate, up-to-date information in agency databases and keeping organized electronic and physical filing systems in accordance with confidentiality and retention requirements.

Handle communication and correspondence

, including answering and directing phone calls, drafting and typing reports, correspondence, and meeting minutes, and processing and distributing mail, faxes, and packages.

Schedule and coordinate

agency events, meetings, and staff trainings, including sending weekly updates and reminders.

What You'll Do

Step into a role where you are the central anchor for the

Administrative Offices

of both the Lincoln and Calumet Centers. You will provide

comprehensive clerical, organizational, and communication support for Spectrum Juvenile Justice Services

, serving as the primary point of contact for staff, clients, and community members.


You will operate with a

high degree of independence and professionalism

, ensuring that all administrative functions align with company standards, confidentiality expectations, and the operational needs of the Child Caring Institution. This is your opportunity to demonstrate your expertise by overseeing daily office operations with minimal supervision, thereby significantly enhancing the agency's efficiency and professionalism.

Who You Are

You're someone who is a polished, experienced clerical support professional who possesses exceptional organizational and interpersonal skills.

Has a

minimum of two (2) years of clerical or administrative support experience

in an office setting. Has experience within a

Child Caring Institution (CCI), social services, or behavioral health organization

(preferred). Is

proficient in Microsoft Office Suite

(Word, Excel, PowerPoint, Outlook). Demonstrates

strong typing skills

(minimum 50 WPM). Possesses

exceptional written and verbal communication abilities

. Is a highly

organized

self-starter with

strong time-management skills

and the ability to

multi-task and prioritize competing demands

.

Demonstrates professionalism, reliability, and the ability to work independently with minimal supervision

.

Why Join Spectrum?

At Spectrum, we believe in

hope, healing, and opportunity

. We're a culturally diverse, mission-driven organization that values innovation, teamwork, and professional growth. You'll receive:

Ongoing training and development A supportive, collaborative work environment The chance to

change lives every single day

Ready to Make an Impact?

If you're ready to be a champion for youth and a catalyst for change, we'd love to hear from you. Apply today and help us build brighter futures--one young person at a time.