Job Description

About this Job
The Division of Administration/Office of Risk Management has a vacancy. This job title has an assigned pay grade of AS-613.
Office of Risk Management is responsible for managing all state insurance covering property and liability exposures, through commercial underwriters or by self-insuring. This requires the duty of managing all insurance claims, including all tort claims made against the state or any state agency, whether or not covered by insurance. The Administrative Program Specialist-A position is responsible for performing duties that involve a variety of administrative program functions
The Division of Administration is the state government's management arm and the hub of its financial operations. Division offices perform a wide variety of activities including the following:

• Overseeing the state's capital construction program
• Working to provide state and federal grants for community development
• Development of the state budget
• Providing technology services
• Giving agencies guidance in the state purchasing and contracting process as they seek goods and services
• Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanes

AN IDEAL CANIDATE SHOULD POSSESS THE FOLLLOWING COMPETENCIES:

• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training
• Using Data: The ability to use relevant and valid data to inform a recommendation for action.

Minimum Qualifications
Three years of experience in administrative services; OR
Six years of full-time work experience in any field; OR
A bachelor's degree.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be found .
Job Duties and Other Information
Job Duties:
Administrative Operations

• Manage general supply inventories; prepare and submit requisitions to replenish supplies.
• Support conference room scheduling.
• Remotely monitor visitor arrivals; greet and announce visitors.

Telecommunications/Information Technology

• Function as liaison with OTS for routine office telecommunication and technology matters.
• Prepare assigned workspace and authorize system access for onboarding of new employees. Support Director in equipment or technology implementation and deployment.

In-house Mail Operations

• Responsible for the daily handling of incoming and outgoing mail.
• Routes outgoing mail and other packages to various state departments and outside attorneys.
• Arranges specialized mail services with various providers.

Facility Maintenance, Repairs & Improvements

• Primary contact with OSB on maintenance, cleaning and repairs.
• Participates with the Administrative Unit on plans to update workspace, including offices, cubicles and conference rooms.
• Assist and may oversee repairs or redesign projects.

Timekeeping

• Personnel and Human Resource responsibilities include serving as ORM's primary timekeeper.
• Support ORM staff by running reports and providing information regarding time entry and approval.

Human Resources

• Assist Director with duties related to Position Description updates.
• May support Director in maintaining ORM's organizational chart.
• Participate in all training programs delivered by the Office of Human Resources for agency Personnel Liaisons.

Safety & Loss Prevention Program

• Plans, schedules and conducts quarterly safety meetings.
• Plans and conducts regular, scheduled safety inspections.
• Reviews, compiles and updates all quarterly risk exposure reports.
• Investigates all reports of stolen and/or damaged property.
• Participates in the annual site audits or reviews conducted of ORM's Program.

Property Control

• Serves as ORM's property manager and liaison with LPAA.
• Prepares annual physical inventory, maintains inventory records, and investigates discrepancies.
• Prepares and submits reports per State rules and regulations.
• Participates in LPAA reviews and audits.

Records Retention Management

• Participates in training on the organization and maintenance of records and information management functions.
• Serve as the Records Coordinator for the Admin Support Unit.

Position-Specific Details:
Appointment Type: This vacancy will be filled by a new hire or by promotion of a current permanent status classified employee.
Louisiana is a "State as a Model Employer" for People with Disabilities.
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
A criminal history check may be conducted on all new hires as well as employees changing positions, including promotions, demotions, details, reassignments, and transfers. Also, prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal government's E-Verify system.
Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application. The selected candidate will be required to submit original documentation upon hire.
For further information about this posting, please contact:
Brandon Blanchard
HR Manager
Division of Administration/Office of Human Resources
email: brandon.blanchard@la.gov
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at
Parental Leave - Up to six weeks paid parental leave
More information can be found at
Holidays and Leave - State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.

Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (

). LASERS has provided this to give you more detailed information about their system * Teacher's Retirement System of Louisiana (
), * Louisiana School Employees Retirement System (
), among others

Skills Required