Administrative & Operations Manager

Grand Prairie, TX, United States

ACARI Management Group Inc

1 Current Job Openings

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Job Description

Benefits:

401(k) matching
Company parties
Competitive salary
Dental insurance
Health insurance
Paid time off
Training & development
Vision insurance

Position Overview
We are seeking a detail-oriented, proactive Administrative & Operations Manager to support our team and keep our operations running smoothly. This role is ideal for someone who thrives in a small-business environment, enjoys wearing multiple hats, and has strong experience in administrative and financial processes. Will report directly to the CEO and VP of the company.
Key Responsibilities
Human Resources & Payroll

Manage employee onboarding/offboarding
Maintain personnel records and HR compliance
Process bi-weekly payroll
Administer benefits, PTO tracking, and employee documentation

Financial & Invoicing Duties

Prepare and send client invoices
Assist with basic bookkeeping entries (coordination with external accountant as applicable)
Support budget and expense reporting

Office & Operations Management

Oversee office organization and supplies
Assist leadership team with scheduling, document preparation, and administrative tasks
Coordinate client and employee relationships
Support CEO and VP with outreach events, document control and administrative needs

Qualifications

2+ years of experience in HR, payroll, office management, or administrative roles (experience in construction and program management industry a plus)
Familiarity with payroll systems (ADP)
Experience with invoicing and basic accounting software (QuickBooks)
Strong organizational skills and attention to detail
Ability to multitask and work independently
Excellent communication and professionalism

What We Offer