Job Description

Job Title

Administrative Office Associate

Division/Department

Judge?s Aides

Closing Date

December 1, 2025

Location

Anne Arundel County District Court


Glen Burnie, Maryland

Salary

$51,925

FLSA Status

Non-Exempt

Financial Disclosure

No

At Will

No

Position Type

Regular Full time

The Maryland Judiciary offers a

generous benefit package including medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans.


Maryland Judiciary Benefits (mdcourts.gov)


About the Maryland Court System | Maryland Courts (mdcourts.gov)


Maryland Judiciary Pay Scale June 2025

Essential Job Functions:

The Administrative Office Associate provides support and assistance to associate judges across a range of responsibilities, including screening incoming phone calls, managing and distributing mail, preparing courtrooms each morning, coordinating with JIS for technical support, handling tasks within the general administrative queue, and offering coverage during the absence of the Administrative Aide or Administrative Assistant.


Ensure judges are properly logged in on the bench, including initiating and managing Zoom calls as needed. Check and manage the judges? mail bins located in the clerk?s office. Screen incoming telephone calls to ensure efficient and appropriate handling.


Distribute tasks from the Administrative Chambers General queue to the appropriate judges.


Enter affidavit judgments accurately and in a timely manner.


Respond to daily calls from officers and detectives requesting search warrants by recording their name and contact information if a judge is unavailable. Once a judge is off the bench, follow up to determine their availability to process the warrant.


Prepare and distribute the weekly courtroom schedule. Send weekly emails to visiting judges with relevant updates and information. Draft and issue welcome letters for visiting judges.


Compile and submit the weekly bench time report. Maintain and update the monthly schedule for late-arriving judges.


Assist with monthly pre-trial settlement conferences by confirming all parties have arrived and escorting them to the Law Library.


Monitor and order office supplies as needed to ensure adequate inventory.


Distribute law books to appropriate staff and maintain the law book log with up-to-date records.


Provide general assistance to judges as needed, ensuring timely support across various administrative and operational tasks.

Minimum Qualifications:

Education:

High school diploma (or GED equivalent).

Experience:

Two (2) years of work experience providing secretarial, clerical, or administrative work involving the use of a personal computer and word processing software.

Knowledge:

Basic English and arithmetic to include, but not limited to, spelling, punctuation, addition, subtraction, multiplication, and division.


General office practices, procedures, and equipment.


Office equipment including, but not limited to, computers, telephones, copiers, scanners, fax machines, etc.


Judicial policies, procedures, and forms.

Skill in:

Managing priorities to meet critical deadlines while multitasking.


Typing on personal computer.


Organization and time management.


Accuracy and attention to detail.


Customer service and handling problems tactfully and patiently.


Reading, comprehension, proofreading, and editing.


Usage of standard office equipment, computer equipment, and computer applications.


Interpersonal communication and relations

Ability to:

Work within time constraints, meet fixed deadlines, and demonstrate good organizational skills


Interpret, apply, and follow a variety of written or verbal instructions.


Communicate clearly, tactfully, and effectively with judges, the public, police agencies, attorneys, and other court officials and personnel, both verbally and in writing.


Use and maintain alphabetical and numerical filing systems.


Perform basic arithmetical calculations and computations accurately.


Understand and carry out complex verbal and written instructions.


Use standard office and business equipment including, but not limited to, personal computers, word processing, spreadsheets, database software, copier, microfilm machine, register, scanner, fax machine, etc.


Understand and abide by departmental rules, regulations, and procedures.


Accurately prepare and process a variety of reports, records, and documents.


Establish and maintain effective working relationships with other employees, superiors, and/or the general public.

Physical Requirements:

Light work.

Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.

Equipment, Machinery and Tools:

Personal computer, calculator, printer, and scanner.

Software and Computer Skills:

MDEC, Microsoft Applications, Connect.

Selection Process:

Your application package will be used to determine your eligibility, qualifications, and ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. It is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates, and hours of work. If you have held more than one (1) position at the same employer, you must list each position that you held, the length of time that you held each position, and the corresponding duties. Description of duties that state, "see resume" will negatively impact consideration for this position. Applicants will not be contacted for additional information. Only applicants considered for this position will be contacted.


Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incomplete applications will not be accepted. Resumes will not be accepted in lieu of a completed application.


For further information please contact Talent Acquisition at aocta@mdcourts.gov.




the Maryland Judiciary is an equal-opportunity employer committed to fostering a workplace culture of diversity, equity, inclusion, and belonging. We do not discriminate on the basis of race, color, religion, age, sex, pregnancy, marital status, national origin, military or veteran status, physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by State or federal law. Applicants who need an ADA Accommodation during the application and/or interview process should send their request via email to ADA@mdcourts.gov or call 410-260-1732. The Maryland Judiciary is a drug-free workplace. Applicants must be United States citizens or eligible to work in the United States.
Please find the Maryland Judiciary's equal employment opportunity policy here: Policy Prohibiting Discrimination, Harassment, and Retaliation.