Job Description

Duties performed are of a complex and varied secretarial/administrative support nature usually in a major function, department, or unit of the University. This is the most senior level secretarial job, and while it incorporates elements of other levels, it has a majority of effort associated with more complex secretarial support services or program-related activities, including handling substantive secretarial/administrative details and duties for a supervisor. The level of independence at this level has a high degree of autonomy/responsibility for complex duties that may be broad and varied or narrow but focused.

Required Qualifications

High school diploma or GED.

Four years of qualifying experience or a combination of education and experience that equates to four years.

Experience with Microsoft Word.

Customer service experience.

Spreadsheet and/or database experience.

Organizational skills with strong attention to detail.

Demonstrated positive interpersonal skills.

Effective verbal and written communication skills.

Ability to project a positive attitude.

Ability to manage multiple projects and meet deadlines with accurate results.

Ability to compose, proofread and edit correspondence.

Ability to perform the essential functions of the job.

Preferred Qualifications

Experience in a university setting.

Knowledge of specific software programs and/or mainframe/systems skills may be desired by the hiring department. (i.e. Excel, Access, SAP).

Demonstrated ability to design/maintain web pages.

Experience with budget reconciliations.

Experience with business card reconciliations.

Experience taking meeting minutes.

Duties & Responsibilities

Provides primary support for the Senior Vice Provost (SVP)/Academic and Curricular Affairs.

Manages the senior vice provost's calendar and appointments, and schedules meetings as directed.

Provides administrative support for academic planning council and academic program review.

Fields questions about university procedures, offices, etc.

Sends documents that are at least 10 years old and that may be of interest to the university to Archives in accordance with the retention manual (such as, program review, accreditation, academic planning council agenda and minutes, etc).

Maintains academic and curricular affairs web pages.

Creates routine communications on behalf of the Senior Vice Provost or office.

Proofreads and make corrections to documents leaving over the Senior Vice Provost's signature or longer institutional documents emerging from academic and curricular affairs.

Reconciles academic and curricular affairs cost centers monthly and maintains documentation per university policy.

Monitors budgets for all academic and curricular affairs units and prepares monthly summary.

Reviews and processes business card reconciliations in the Visa Spend Clarity system and maintains appropriate documentation.

Coordinates scheduling of FYE courses, schedules classrooms, and prepares hiring forms in the Personnel Transaction system.

Provides administrative support as needed for searches for open positions.

Ensures payroll is approved as required.

Submits invoices for payment, prepares purchase requisitions, and places facilities management work orders as needed.

Processes incoming mail, answers telephones, and orders office supplies.

Acts with high degree of independence as liaison with inside and outside contacts.

Co-supervises student assistants and assist in the hiring process.

Performs other duties as assigned.

Supervision Exercised

None.

Message to Applicants

Central Michigan University is dedicated to fostering an environment that is reflective of the communities we serve. We are especially interested in highly qualified candidates who will advance and promote CMU's mission, vision, and leadership standards.



You must submit an on-line application in order to be considered as an applicant for this position.



Cover letters may be addressed to the Hiring Committee.



This position will remain open until filled. The university reserves the right to close the recruitment process once a sufficient applicant pool has been identified.

For best consideration, please submit application materials on or before November 14th, 2025.

Employee Group

Administrative Office Assistant

Staff Pay Level

Pay Range

Minimum Starting Rate: $18.00 per hour

Division

Academic Affairs

Department

Academic & Curricular Affairs

Position Status

Regular

Position End Date

Employment Status

Full-Time

FTE

1.0

Position Type

12 month

Weekly Work Schedule

8am-5pm, M-F, occasional weekends and evenings

Location

Mount Pleasant, MI

About the Department

The Office of Academic and Curricular Affairs provides, on behalf of the university provost, proactive support to the Division of Academic Affairs and the greater university community in the areas of curriculum, learning assessment, planning, and a variety of academic projects. We are committed to helping Central Michigan University succeed. In fulfilling this mission, office staff are committed to creating a positive atmosphere emphasizing timely, professional, and personable services.



Academic and Curricular Affairs offices and functions include Academic Advising and Assistance, Curriculum and Instructional Support, First Year Experience, General Education, Honors, Faculty Success by Watermark (Online Faculty Information System (OFIS)), the National Scholarship Program, and Study Abroad.The office also oversees Academic Planning, Interdisciplinary Programs, Program Review and Specialized Accreditation

About CMU

Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.



We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master's, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.



CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.



Central is home to 17 men's and women's Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.



CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It's part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state's largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.



Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions -- Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more -- are within easy reach of the city's central location in Michigan's Lower Peninsula.



CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.

CMU Leadership Standards

Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.



We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.



Please review the

Leadership Standards

before applying for this position.