Job Description

Duties performed are of a senior clerical nature. This is the second most senior level clerical job handling significant clerical details and duties that may require ability to apply technical knowledge to clerical functions. It incorporates elements of other levels with a majority of effort associated with specialized support services or program related activities. It may include performing lead duties over other office professional employees. Specialized functions may include performing complex bookkeeping, general accounting, or duties requiring technical knowledge. Other key aspects of work at this level include a high degree of independence and latitude to prioritize work assignments.

Required Qualifications

High school diploma or GED.

Three years of qualifying experience or a combination of education and experience that equates to three years.

Experience with Microsoft Word.

Customer service experience.

Organizational skills with strong attention to detail.

Demonstrated positive interpersonal skills.

Effective verbal and written communication skills.

Ability to project a positive attitude.

Ability to manage multiple projects and meet deadlines with accurate results.

Ability to compose, proofread and edit correspondence.

Ability to perform the essential functions of the job with or without reasonable accommodation.

Preferred Qualifications

Knowledge of specific software programs, mainframe/systems skills may be desired by the hiring department. (i.e. Excel, Access, SAP)

Demonstrated ability to design/maintain web pages may be desired.

Duties & Responsibilities

Frequent and regular communication with Manager, Central Receiving, Warehouse and Fixed Asset staff.

Frequent and regular communication with University Stores Customers. Sharing information regarding customer order status, billing, item pricing, and back order status.

Research Inventory Discrepancies - Continuous inventory auditing

Tracks Backorders

Expedites Pending Purchase Orders

Distribution of Purchase Orders to vendors and confirming order status

Updates Department Web Page with SAP report information



SAP Processes:

Info Record updates

Source List updates

Creates purchase orders

Editing, deletion, printing of purchase orders

Editing and Creation of Material Master Information

Goods Issues

Goods Receipts

Obsolete or Slow Moving Inventory Tracking

On-line Ordering (With a variety of Vendors)

Stores Contract Management/Outline Agreements/ Requests for Quotation (RFQ) Monthly:

Month end reporting - Sales Totals and other stats

Creation of Stores Catalogs for staff and customer



Return to Vendor Items:

Coordinates the return approval with Vendors

Arranges Freight

Communicates to all pertinent parties return status

Communicates with Accounts Payable

GR/ IR issues - Credit/ Debit of returned items

Supervises student workers

Enters data

Files documents

Supports Surplus operation including handling of cash, setting appointments for online pickups, notifying online auction winners and support for in-person sales.

Fixed Asset support

Supervision Exercised

None.

Message to Applicants

Central Michigan University is dedicated to fostering an environment that is reflective of the communities we serve. We are especially interested in highly qualified candidates who will advance and promote CMU's mission, vision, and leadership standards.



You must submit an on-line application in order to be considered as an applicant for this position.



Cover letters may be addressed to the Hiring Committee.



This position will remain open until filled. The university reserves the right to close the recruitment process once a sufficient applicant pool has been identified.

For best consideration, please submit application materials on or before Friday, October 10th, 2025.

Employee Group

Administrative Office Assistant

Staff Pay Level

Pay Range

Minimum Starting Rate: $16.50 per hour

Division

Finance and Administrative Services

Department

University Stores/Warehouse Operations

Position Status

Regular

Position End Date

Employment Status

Full-Time

FTE

1.0

Position Type

12 month

Weekly Work Schedule

M-F, 7:30am - 4:30pm, evenings and weekends as needed

Location

Mount Pleasant, MI

About the Department

University Stores is the centralized logistics and supply unit supporting the operational needs of CMU. The department provides a wide range of essential services, including:Procurement and Inventory Management - Manages stock and supply inventory used by campus departments, ensuring availability and efficient replenishment. Order Fulfillment and Vendor Communication - Processes internal orders, coordinates with vendors, and ensures timely delivery of goods. Fixed Asset Support - Assists with asset tracking, documentation, and coordination with university systems. Campus Moving and Delivery Services - Facilitates the relocation of departmental assets and delivery of supplies across campus. Systems Furniture Assembly and Installation - Provides setup and reconfiguration of modular office furniture to meet departmental needs. Surplus Operations - Oversee campus surplus property management, including internal reallocation, public online and in-person sales, and responsible recycling.

About CMU

Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.



We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master's, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.



CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.



Central is home to 17 men's and women's Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.



CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It's part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state's largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.



Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions -- Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more -- are within easy reach of the city's central location in Michigan's Lower Peninsula.



CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.

CMU Leadership Standards

Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.



We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.



Please review the

Leadership Standards

before applying for this position.