Job Description

Who We Are

VANTAGE Aging is a non-profit focused serving older adults, a population that is often forgotten and left behind. We have programs to assist with all areas of life, including home wellness and care, nutrition and grocery support, volunteer and community connections, and job training to build the skills needed to thrive in the modern workforce. We have a collaborative, community-centered culture and actively focus on creating a diverse, inclusive workplace. Our team is committed to creating a welcoming, friendly environment where our differences make us stronger. Women, minorities, individuals with disabilities and veterans are strongly encouraged to apply - you are welcome here!

Job Summary

The Administrative Office Assistant at Vantage Aging is the first person that our guests and clients see when they come to us, so this role requires a friendly and professional approach. This role will be responsible for providing administrative job training to participants in our SCSEP program. This person oversees the scheduling and training of our participants and works with the SCSEP program leaders to ensure our program and participants are being served in the best way possible.

The other day-to-day tasks in this role involve managing guests and appointments, taking and routing calls, and managing our inbound and outbound mail. Other responsibilities include managing our office supply inventory, assisting with scheduling and planning office maintenance, and working with the CEO to organize board meetings and activities. If you enjoy working with people, creating and organizing processes, and having the autonomy to solve problems in your work, please apply!

Responsibilities

• Maintains front reception desk, including scheduling, training and work assignments for the SCSEP Staff Participants assigned to the front desk.
• Open and properly distribute mail, including faxes and email, and securing checks as directed by Finance.
• Responsible for the purchase and delivery of office supplies as needed for the agency, including shipping to all locations.
• Greets visitors.
• Served as a common point between staff and external parties.
• Answer inquiries from internal and external callers, screen calls, relay messages, including updating recorded messages and distributing voice mail.
• Responsible for maintaining the postage station, including supplies, ink, instructions and usage data. Assist with mass mailings as needed.
• Responsible for coordinating all maintenance requests with the CEO and the landlord.
• Work directly with the CEO to coordinate scheduling, communications and activities for the Board of Directors. Will take minutes at Board Meetings.
• Provide administrative support to the Leadership Team as requested.
• May assist with Agency events and activities.
• Maintains calendar, schedules appointments/ meetings and meeting rooms for internal and external meetings.
• Makes travel and accommodation arrangements and compiles, calculate and create expense reports.
• Assumes additional responsibilities as requested.

Requirements

• HS or equivalent; some education beyond HS is preferred
• One year of administrative work experience is required
• Proficiency with Microsoft Office 365 is required

Job Information

Location: Akron, Ohio (in office)

Hours: 8:30am \xe2\x80\x93 4:00pm, M-F

Reports to: Director of Human Resources

Compensation: $15 to $18 hourly (dependent on experience)

Benefits: Medical, dental, vision, STD/LTD, life insurance, a 403(b) with employer match, paid-time off and 12 paid holidays per year

Vantage is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, gender, age, national origin, veteran status, military status, disability, gender identity, sexual orientation, genetic information, or any other characteristic protected by law.

PId4c7bbcbf173-8722-32781421

Vantage Aging