Job Description

DESCRIPTION

THE COMMUNITY

Ideally located on the Pacific Ocean south of Los Angeles, adjacent to Orange County, the City of Long Beach, California (population 470,000) is frequently described as a series of strong, diverse interwoven smaller communities within a large city. Enjoying an ideal Southern California climate, Long Beach is home to an abundance of cultural and recreational options. The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual Acura Grand Prix of Long Beach, plus a wide variety of other attractions (two historic ranchos, three marinas, and five golf courses), serve to draw 6.5 million visitors a year. The City is also home to California State University, Long Beach and Long Beach City College. Cal State Long Beach is the second largest university in the state and was recently ranked the No. 3 best-value public college in the nation. Covering approximately 50 square miles, Long Beach is supported by a wide mix of industries with education, health and social services, manufacturing, retail trade, and professional services comprising the highest representation. Known for its livable and desirable neighborhoods, Long Beach was named by America\'s Promise Alliance as one of the 100 Best Communities for Young People two years in a row. While it offers all the amenities of a large metropolis, many say Long Beach offers the added benefit of having maintained a strong sense of community and cohesiveness despite its growth. A superb climate, quality schools, a vibrant downtown, and a wide variety of neighborhoods help make Long Beach one of the most livable communities in the country.

CITY GOVERNMENT

Long Beach, a charter city formed in 1897, is governed by nine City Council Members elected by district and a city-wide elected Mayor. Other elected officials include the City Attorney, City Auditor, and City Prosecutor. The elected officials are elected to staggered four-year terms. The City Council appoints the City Manager and City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board or Commission. Long Beach is one of only three cities in California with its own Health Department and one of the very few municipalities with its own Water and Energy Resources Departments. In 2019, the City of Long Beach and Plenary Properties Long Beach unveiled the completion of the new four-building Long Beach Civic Center, which includes a new City Hall and Port Administration Building. The tree-lined pedestrian plaza is reflective of an innovative public-private partnership and the Civic Center is designed to revitalize the civic core of downtown to serve residents, attract visitors, and provide safe and efficient city operations. The City is supported by a FY2023 total budget of $3.2 billion with a General Fund budget of $669 million. It has a FY 2023 Capital Improvement Budget of $500 million. Long Beach employs approximately 6,048 full-time equivalent staff.

THE DEPARTMENT
The Human Resources Department provides the full range of human resources supports services to 22 departments throughout the City. HR\'s services include labor relations, employee relations, benefits, training, salary and classification administration, HRIS administration, oversight of personnel investigations, EEO compliance, occupational health services, risk management, and safety compliance. We believe that the City\'s greatest assets are its employees, and take great pride in managing the systems that support a highly productive, innovative, caring, and customer-oriented workforce. Our mission is to provide leadership and operational support to City departments to enhance their ability to recruit and retain a qualified, diverse workforce and to effectively manage business risk. We are committed to being strategic partners with all departments to ensure that the City has the talent and resources needed to provide great services to the community.

THE POSITION

The Department of Human Resources currently has one Administrative Intern Non-Career position under the Personnel Services Division. The position may be filled as a Senior Administrative Intern or Management Intern. This position will report to the Personnel Services Officer who provides City-wide human resource support to the City\'s workforce.

This position will assist with the day-to-day administration of departmental needs and both short-term and long-term projects. Applicants must be enrolled/attending school. Senior Administrative Intern applicants who have graduated within one year prior to this posting are eligible to apply.

• Senior Administrative Intern Salary Range: $18.503 to $22.156 per hour
• Management Intern Salary Range: $19.289 to $22.799 per hour

Non-Career employees are allowed a maximum of 1,600 work hours available over a 12-month period and are considered temporary, at-will employees who are not typically eligible for benefits. However, non-career employees may qualify for health coverage and sick leave accruals subject to applicable federal and state provisions.

EXAMPLES OF DUTIES

• Coordinates with the Personnel Services Officer on day-to-day tasks that may arise;
• Assist in the design and development of departmental process and procedural documents;
• Support HR projects or initiatives by creating tracking mechanisms of the division\'s workflow;
• Conducts research, gathers and organizes data, and provides initial analysis for various HR projects;
• Assist with division audit or reporting requirements;
• Assist with internal communication including drafting announcements and updating HR-related content on the department\'s intranet;
• Serve as a liaison to city-wide departments for the resolution of administrative issues;
• Performs other related duties as required.

DESIREABLE QUALIFICATIONS:

• Experience working in Human Resources;
• Experience using the Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook, Teams);
• Available to work a minimum of 16 hours per week during regular M-F, 8 am-5 pm work schedule. Preferably M, W, and F (24 hrs) or T and TH (16 hrs).

SUCCESSFUL CANDIDATE WILL DEMONSTRATE:

• Strong work ethic and attendance record;
• Attention to detail and the ability to maintain professional work relationships;
• Interest in learning about Human Resources;
• Ability to communicate effectively verbally and in writing;
• Quick to adapt to new situations.

REQUIREMENTS TO FILE

EDUCATION:

Senior Administrative Intern - Must be enrolled in a bachelor\'s degree program in a junior or senior standing, enrolled in graduate-level courses in the fields of political science, public administration, public policy, or a closely related field from an accredited college or university, or have graduated from a college program within 1 year from the time of application.

Management Intern - Must be enrolled in a master\'s degree program from an accredited college or university with six (6) months of paid experience or volunteer work in the fields of political science, public administration, public policy, or a closely related field from an accredited college or university

Copies (official/unofficial) of transcripts and degrees/diplomas must be included in the application package.

EXPERIENCE:

Six (6) months of paid experience or comparable paid/unpaid volunteer experience are required for the Management Intern level position in addition to the educational requirements.

No experience is required for the Senior Administrative Intern level positions.

DESIRABLE QUALIFICATIONS:

Strong work ethics and attendance record;

Attention to detail and the ability to maintain professional work relationships;

Interest in learning about Safety;

Proficient in the use of PowerPoint, Excel, Visio, and other online applications;

Ability to communicate effectively verbally and in writing;

Quick to adapt to new situations;

Available to work a minimum of 16 hours per week during regular M-F, 8 am-5 pm work schedule. Preferable M, W, and F (24 hrs) or T and TH (16 hrs).

SELECTION PROCEDURE

This recruitment will close on June 8, 2023, at 11:59pm. To be considered for this opening, applicants must submit a resume, cover letter, work, or school-related work sample that demonstrates (no more than 10 pages in length) the applicant\'s analytical and writing skills, and copies of their transcript and degrees. All documents must be submitted in PDF format.

The candidate pool generated from this recruitment may be used to fill other intern positions within the Human Resources Department.

Incomplete applications or candidates who clearly do not meet the minimum requirements of the position will not be considered.
For technical support with your governmentjobs.com application, please contact (855) 524-5627.

The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-4250.

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City of Long Beach California