Job Description

Responsibilities & Qualifications

Responsibilities:

• Engages with suppliers and customers daily across email, phone, or in person to conduct business ranging from damaged shipping claims to booking offsite meetings.
• Maintains and updates various records and files, such as but not limited to seating charts, phone lists, and procurement documents.
• Distributes copies, site wide emails, and other pertinent information as needed in relation to site updates and events.
• Provides Excel spreadsheets and Word documents containing relevant reports, logs, and tracking systems to Novelis leaders.
• Seamlessly partners with business to plan and coordinate site wide events, such as but not limited to, company luncheons, family day, retirement and birthday celebrations, etc.

• Schedules and arranges meetings and training events; plans and orders catering as needed.
• Assists Novelis employees with acquiring travel documents required for overseas travel.
• Schedules large group training events and certification courses (fork truck, crane, CPR/First Aid etc.)
• Partners with Novelis Security to help enforce and champion current Novelis security policies and procedures for employees and visitors.
• Responsible for cleanliness and organization of mail room, supply closets, conference rooms, and break rooms; orders and stocks appropriate level of office supplies; provides trend reporting of beverage, vending, and office supply usage to Facilities Manager.

• Liaises between Novelis and various building operations contractors in order to provide optimal employee and facility support.
• Assists the procurement and finance teams with the generation of purchase orders, processing of invoices, and other vital SAP related functions during times of high load; serves as a backup for procurement related functions, such as PR requests.

Minimum Qualifications:

• Completion of High School Diploma or G.E.D.
• 2- to 4- years of previous administrative support experience in a corporate environment.

• Experience with email systems such as Outlook; strong understanding of Microsoft Office.

• Ability to organize and prioritize tasks.

• Carries a positive, engaging demeanor with an ability to professionally handle confidential information and topics.
• Strong interpersonal communication skills.

• Ability to support and plan company-wide events.

Preferred Qualifications:

• 2 or 4 year college degree.

• Experience in a Research and Technology facility.

• SAP knowledge or experience.

What We Offer:

In addition to a competitive salary and yearly bonus structure (Annual Incentive Plan), Novelis benefits say a lot about how we care for each other. Our employees and their families have many different needs. As a result, our benefits offer choices on many levels and are high in quality, competitive in the marketplace, and affordable. These are a few of the benefits we offer to support you and your family\xe2\x80\x99s well-being:

• Medical, dental and vision insurance
• Health savings accounts \xe2\x80\x93 Company Funded Health Savings Account (HSA) and Health Reimbursement Account (HRA)
• Flexible Spending Account (FSA)

• Company-paid basic life insurance and Additional voluntary life coverage
• Paid vacation and competitive personal time off
• 401(k) savings plan with company match
• Retiree Medical Plans \xe2\x80\x93 medical and prescription drug coverage through Novelis sponsored Retiree Health Access
• Retirement Savings Account

• Employee assistance programs \xe2\x80\x93 available 24/7 to you and your family
• Wellness and Work Life Support - career development and educational assistance

#LI-AF1 #LI-Hybrid

Location Profile

Novelis\xe2\x80\x99 Spokane facility also known as the Molten Metal Processing Group (MMP) is located along the eastern border of Washington and Idaho. Employing approximately 40 people the facility focuses on innovating new products and processes to support Novelis\xe2\x80\x99 manufacturing facilities along with the Novelis Global Research and Technology Center located in Kennesaw Georgia. Located halfway between artistic downtown Spokane and the scenic city of Coeur d\xe2\x80\x99Alene Idaho residents and visitors of the area enjoy an abundance of both indoor and outdoor activities. From theater music art and a thriving nightlife to skiing hiking biking or boating there\xe2\x80\x99s something for everyone. The facility is committed to the local community through its ongoing support of the Spokane Valley Fire Department Gonzaga University engineering programs and other worthwhile community and civic organizations.Novelis recognizes its talented and diverse workforce as a key competitive advantage. Novelis provides equal employment opportunities to all employees and applicants. All terms and conditions of employment at Novelis including recruiting hiring placement promotion termination layoffs recalls transfers leaves of absence compensation and training are without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal provincial or local laws.

Novelis