Job Description

Posting Number

STA00909PO25

Job Family

Administrative Support

Job Function

Administrative Services

USC Market Title

Administrative Coordinator

Link to USC Market Title

https://uscjobs.sc.edu/titles/131932

Job Level

P3 - Professional

Business Title (Internal Title)

Administrative Coordinator

Campus

Columbia

Work County

Richland

College/Division

Division of Academic Affairs and Provost

Department

PROV Undergraduate Studies

State Pay Band

6

Approved Starting Salary

$49,396

Advertised Salary Range

$49,396-$60,000

Location of Vacancy

Columbia, SC

Part/Full Time

Full Time

Hours per Week

37.5

Work Schedule

Monday through Friday, 8:30am until 5:00pm.

Basis

12 months

Job Search Category

Administrative


About USC

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service -- helping to build healthier, more educated communities in South Carolina and beyond.

Veterans' Preference Statement

The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.


Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description

Advertised Job Summary

Manages and coordinates complex administrative activities for the Vice Provosts within the Provost Office. Oversees and coordinates a wide range of confidential administrative projects for the Vice Provosts and works as a team member in the Office of the Provost.

Job Related Minimum Required Education and Experience

Requires a bachelor's degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

Required Certification, Licensure/Other Credentials

Preferred Qualifications

Knowledge/Skills/Abilities

Knowledge of or ability to learn university policies and procedures and best practices in an office environment. Well organized and able to effectively plan and coordinate the activities of an academic administration office. Able to oversee and coordinate the activities of a service organization. Excellent communication skills, the ability to give and carry out complex instructions. Expert level user of major office software and data search systems such as Microsoft Office Suite, CoPilot and AI applications.

Job Duties

Job Duty

Coordinates and implements various search committees conducting internal and national searches for senior level administrative positions. Prepares, maintains, and manages confidential records. Coordinates and plans travel arrangements for candidates and/or committee members and develops campus candidate interview schedules. Coordinates phone and video conference interviews. Manages and maintains Sharepoint web site for search committee members.

Essential Function

Yes

Percentage of Time

20

Job Duty

Represents Vice Provosts in communications with senior university administrators, faculty, staff and students, parents of students and potential students including scheduling meetings among relevant parties upon request. Schedules regular meetings with direct reports. Prepares and maintains specialized records the Vice Provost.

Essential Function

Yes

Percentage of Time

20

Job Duty

Other duties as assigned.

Essential Function

Yes

Percentage of Time

5

Job Duty

Coordinates special projects and specialized events for the Office of the Provost. Coordinates extensively with auxiliary services and coordinate website support and publicity.

Essential Function

Yes

Percentage of Time

25

Job Duty

Responsible for the administrative and support activities within the Office of the Provost. Research, compile and organize meeting materials as requested by Provost or Vice Provosts. Provide general office support including greeting guests, answering the phones, scheduling conference rooms, preparing travel authorizations and payments, and distributing mail.

Essential Function

Yes

Percentage of Time

30


Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive

No

Hazardous weather category

Non-Essential


Posting Detail Information

Number of Vacancies

1

Desired Start Date

Job Open Date

11/13/2025

Job Close Date

12/28/2025

Open Until Filled

No

Special Instructions to Applicant

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by December 28, 2025.
The University of South Carolina offers a valuable benefits package including but not limited to:

Health and Life Insurance Retirement Programs Paid Tuition Dependent Scholarships Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities





Click

here

to learn more about why you should work at USC.

Quicklink for Posting

https://uscjobs.sc.edu/postings/197657

EEO Statement

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.