Job Description

What This Role Is:

This role is part Executive Assistant, part Event Admin, and part Chaos Coordinator. You'll be the right hand to the CEO--managing calendars, organizing event logistics, wrangling inboxes, and making sure things don't fall through the cracks. You'll work closely with our leadership team to ensure the business (and the occasional high-profile event) runs like a well-oiled machine.

This is not a paper-pushing desk job. It's a hands-on, solve-it-before-it-hits-the-fan kind of role. You'll be entrusted with high-priority tasks and expected to move with urgency, accuracy, and a healthy dose of charm.

Key Responsibilities:

Executive & Administrative Support:

Manage CEO's calendar, priorities, and scheduling needs Triage emails and provide professional correspondence on behalf of leadership Prepare notes and follow-ups for internal and external meetings Help with light travel bookings and online research Track receipts, code expenses, and assist with recordkeeping Manage internal communication flows, reminders, and task follow-ups Handle miscellaneous duties and requests that support daily operations
Event Operations & Guest Coordination:

Receive and respond to event-related inquiries post-contract Enter reservation data into the point-of-sale system Send and manage waivers, guest lists, catering confirmations, and event reminders Distribute post-event surveys and gather feedback Work with the Events & Sales teams to streamline operations and maximize the guest experience

Must-Have Skills & Traits:

2-3 years of experience in an admin, coordinator, or operations role Proficiency in Google Workspace (Gmail, Docs, Sheets, Drive) and MS Office Strong phone, email, and interpersonal communication skills Can juggle complex calendars without breaking a sweat Emotionally intelligent, clear communicator, and a calm presence under pressure Detail-obsessed, self-directed, and laser-focused on timelines and task completion Comfortable with repetitive admin tasks--because precision matters Coachable, humble, and hungry to learn and improve Problem-solver who thrives in a fast-paced, team-first environment

Bonus Points If You:

Have experience with QuickBooks or POS/event systems Know how to untangle a chaotic schedule Have worked in hospitality, events, or fast-paced environments before Secretly love being the most organized person in the room Don't need to be micromanaged--you just "get it done"

Perks & Culture:

A fun, irreverent, and fast-moving work environment Health, dental, and vision insurance Paid time off & holiday pay Free racing, axe throwing, and bragging rights Flexible scheduling with built-in freedom Ongoing training and professional development opportunities Occasional lunch bribes and office dogs

You'll work directly with our CEO, gaining an inside view of what it takes to grow one of the most unique businesses in Michigan. If you're detail-driven, proactive, and thrive in organized chaos, we want to meet you.

Apply now. Let's build something epic.

Job Types: Full-time, Part-time

Pay: $18.00 - $22.00 per hour

Expected hours: 25 - 45 per week

Benefits:

Dental insurance Employee discount Flexible schedule Health insurance Paid time off Parental leave Professional development assistance Tuition reimbursement Vision insurance
Education:

Bachelor's (Preferred)
License/Certification:

Certified Administrative Professional (Preferred)
Ability to Commute:

Okemos, MI 48864 (Required)
Work Location: In person