Job Description

Salary

$2,387.00 - $4,089.00 Monthly

Location

Jennings, LA

Job Type

Classified

Job Number

SWLVH-103-2025

Department

DVA-SW LA Veterans Home

Opening Date

12/17/2025

Closing Date

12/31/2025 11:59 PM Central

About this Job

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The mission of the Louisiana Veterans Home is to primarily serve the Veterans' population of Louisiana through the provision of medical, restorative, and rehabilitative services in an atmosphere of respect and compassion. The primary objective of the home is to provide quality nursing care to eligible veterans, with the ultimate goal of returning them to the highest possible levels of physical and mental capacity.



Join a team dedicated to serving those who served. The Southwest Louisiana Veterans Home is seeking a compassionate Administrative Coordinator 3/Medical Records to provide high-quality care to our honored veterans. This is a full-time government position and offers the opportunity to make a meaningful impact every day.


Apply today and be a part of something bigger.

Serve those who served.

An ideal candidate will possess the following competencies:

Accepting Direction:

The ability to accept and follow directions from those higher in the chain of command.

Communicating Effectively:

The ability to relay information correctly and appropriately to connect people and ideas.

Following Policies and Procedures:

The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Acting with Ethics and Integrity:

The ability to be consistent, honest, and a trustworthy steward of State resources.

Adapting to Change:

The ability to adjust plans, expectations, and behaviors in response to change.

Displaying Professionalism:

The ability to recognize how your actions impact the perceptions of both you and your organization.

Making Accurate Judgments:

The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

Managing Time:

The ability to control your time to increase effectiveness, efficiency, or productivity.

Working Safely:

The ability to maintain safety by following rules and procedures.

Minimum Qualifications

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Two years of experience in administrative services.



EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

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The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

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Job Duties:

Maintain the master database system, which contains essential demographic and medical information for all residents in facility. Make data entries daily and prepares a daily census report. File pertinent medical information in the active medical record. Serve as a Payroll Manager and Timekeeper with entering payroll entries into Payroll System. Review schedules, leave slips, call-in slips, accrual slips, Physician Statements, etc. for accuracy. Identify inaccuracies and forward to the appropriate supervisor(s) for action and corrections. Process all residents for admission to the facility. Prepare required forms for the active medical record maintained on nursing unit. Meet with resident and/or authorized representative to complete all of the necessary forms. Process all discharges for the facility. Audit to close the record to ensure that all required information is present. Prepare medical record information for release to the resident, an authorized representative or any other outside entity when an official request is made per Policy and Procedure.

Position-Specific Details:

Appointment Type:

Probational or Promotional

Compensation:

This position is paid an hourly wage.



How To Apply:

No Civil Service test score

is required in order to be considered for this vacancy.


Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.


Contact Information:

For further information about this vacancy, contact:

SW Louisiana Veterans Home HR


Charmaine Regan or Brandy Deshotel


brandy.deshotel@la.gov


charmaine.regan@la.gov


Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.



Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.



As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage

More information can be found at https://info.groupbenefits.org/

Parental Leave

- Up to six weeks paid parental leave

More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave

- State employees receive the following paid holidays each year:New Year's Day Martin Luther King, Jr. Day, Mardi Gras, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day. Additional holidays may be proclaimed by the Governor


State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement

- State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system*
Teacher's Retirement System of Louisiana (www.trsl.org), * Louisiana School Employees Retirement System (www.lsers.net), among others