Job Description

About this Job
Office of Juvenile Justice
Thibodaux Regional Office
1077 LA-3185, Thibodaux, LA 70301
The Louisiana Office of Juvenile Justice (OJJ) is committed to protecting the public by providing safe and effective individualized services to youth, who will become productive, law-abiding citizens. We are seeking a highly organized and detail-oriented Administrative Coordinator 3 to provide advanced administrative support within a dynamic and mission-driven environment. This position plays a vital role in ensuring the smooth operation of office functions, supporting leadership, and maintaining accurate records that contribute to the agency's commitment to youth rehabilitation and public safety.
AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING CORE COMPETENCIES:

• Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.
• Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.
• Demonstrating Accountability:The ability to accept ownership for your actions, behaviors, performance, and decisions.
• Managing Projects:The ability to initiate, plan, execute, manage, and close-out all project goals within the established timeline.
• Acting Decisively:The ability to make decisions quickly and effectively.
• Acting with Ethics and Integrity:The ability to be consistent, honest, and a trustworthy steward of State resources.
• Demonstrating Self-Awareness: The ability to manage your personality, behavior, skills, and emotions.
• Displaying Professionalism:The ability to recognize how your actions impact the perceptions of both you and your organization.
• Managing Time:The ability to control your time to increase effectiveness, efficiency, or productivity.
• Thinking Critically: The ability to generate ideas, manipulate ideas, and make unconventional connections to develop original approaches.

Minimum Qualifications
MINIMUM QUALIFICATIONS:
Two years of experience or training in clerical work.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be found
Job Duties and Other Information
Job Duties:
The Administrative Coordinator 3 provides essential clerical and administrative support to the Regional Office, requiring independent judgment and discretion.
Key responsibilities include:
Clerical & Office Support
Answer multi-line phones, schedule client appointments, and manage incoming/outgoing mail.
Serve as liaison between the office, other agency departments, contracted providers, and community partners.
Prepare requisitions, maintain supply inventory, and coordinate purchasing needs.
Program & Client Support
Compile and submit client referral packets; transfer case records between regional offices.
Schedule psychological evaluations, track completion, and process payments.
Enter and maintain client service data in logs and databases.
Financial & Payroll Duties
Reconcile monthly invoices from contracted providers and track service usage.
Coordinate payroll input, attendance records, leave usage, FMLA, and overtime for regional staff.
Administrative Assistance
Support managers with scheduling, travel arrangements, and administrative tasks.
Oversee closed case file maintenance and annual purging per agency policy.
Compile specialized reports and ensure compliance with departmental standards.
Additional Duties
Assist with property control, purchasing, and safety functions.
Handle staff travel procedures and monthly travel reporting.
Perform other duties as assigned by the District Manager/Juvenile or Administrative Coordinator 4.
Position-Specific Details:
Work Location: This vacancy is located at the Thibodaux Regional Office in Thibodaux, Louisiana.
Appointment Type: Full-time, Probational The Office of Juvenile Justice will receive a list of eligible applicants ONLY from the people who respond to this posting.
Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities. The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in R.S. 15.587.1 (c).
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
For further information about this vacancy, contact:
Garilyn London
OJJ/ Human Resources
In the supplemental questions section, applicants must authorize the HR Office of Juvenile Justice to contact prior employers to check references under the Prison Rape Elimination Act (PREA) to be considered for employment.
The Office of Juvenile Justice is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.
If you are contacted for an interview, please let us know at that time if you will need special accommodations.
NOTE: Prior to an appointment, the selected applicant must take and pass a drug screening test, possess a valid Louisiana Driver's License and clear a background check.
This agency participates in the E-Verify system for verification of citizenship and employment authorization.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at
Parental Leave - Up to six weeks paid parental leave
More information can be found at
Holidays and Leave - State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.

Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (

). LASERS has provided this to give you more detailed information about their system * Teacher's Retirement System of Louisiana (
), * Louisiana School Employees Retirement System (
), among others

Skills Required